Climate Pollution Reduction Operations Administrative Assistant

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The Department of Ecology is hiring a Climate Pollution Reduction Operations Administrative Assistant (Administrative Assistant
3)within the Climate Pollution Reduction Program.

• Upon hire, you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options.
• A minimum of one day per week is required in the office.
• You may need to attendin-person meetings and activities.
• Schedules are dependent upon position needs and are subject to change.

Duties

Be a part of supporting implementation of Washington's ambitious climate policies in this exciting administrative position! In this role, you will provide administrative support to four Section Managers and their staff:
Budget, Policy and Planning, Information Technology and Communications. This is an excellent opportunity to utilize and expand your problem-solving, organization, communication, and teamwork skills as you begin or further a career in environmental protection.

Your work ensures the core operational functions of the Climate Pollution Reduction Program run effectively and efficiently. You will work with managers and their teams on an array of projects, interfacing with diverse internal and external parties. Critical thinking, prioritization and multi-tasking skills will be crucial as you manage multiple projects simultaneously. You will be joining a collaborative, dynamic team invested in your development and growth!

What you will do:

• Schedule meetings and manage calendars, make travel arrangements, plan and execute meeting logistics, take meeting notes, and screen calls and visitors, as well as other tasks.
• Assist in processing personnel-related paperwork, and onboard new staff.
• Maintain and update content for section Budget, Policy and Planning, Information Technology and Communications Share Point  sites.
• Draft and finalize documents and correspondence such as emails, calendar invitations, memos, letters, and reports, including formatting, proofreading, making corrections for sentence structure, spelling, grammar, and punctuation, in accordance with program and agency correspondence, Plain Talk, and document accessibility standards.
• Participate in staffing meetings in public-facing roles such as facilitation, Q&A, note-taking, and registration/sign-in.
• Organize and maintain mailing lists, perform mail merges, assist in the mailing of mass information materials and correspondence.
• Serve as a resource to managers and staff on agency policies and procedures.
• Experiencein clerical, secretarial, bookkeeping, accounting, or general administrative office work.
• Education:a High School Diploma or equivalent OR formal college level education with a major study in business administration, public administration, environmental science or policy, or closely related field.

Examples of how to qualify:

• 4 years of experience AND High School Diploma or equivalent.
• 3 years of experience AND
  30-59 semester or 45-89 quarter college credits.
• 2 years of experience AND
  60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 1 year of experience AND
  90-119 semester or 135-179 quarter college credits.
• A Bachelor’s degree or above.
• 1 year of experience as an Administrative Assistant 2, at the Department of Ecology.

Desired Qualifications:

Experience as a SharePoint Administrator

Experience managing calendars and schedules

Experience with invoicing

If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description,we encourage you to apply.Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging.

You may just be the needed candidate for this or other roles.

Supplemental Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT).…