Office Administrator - COS - Part Time

Part Time Office Administrator

The Part Time Office Administrator is responsible for creatively and efficiently managing office procedures, light inventory/warehouse operations, and providing excellent customer service for internal and external customers.

• Maintain and protect assigned Company assets.
• Represent Company in a professional manner to maximize client satisfaction.
• Work in compliance with Company policies and procedures, including safety manuals.
• Create accurate and timely documentation, including timecards.
• Be available to work outside or in addition to normal business hours.
• Work proactively and positively with co‑workers.
• Communicate effectively and timely to resolve Company, Client, or Colleague inquiries.

• General administrative support of the office as needed (office supplies, petty cash management, filing, data entry).
• Facility upkeep and maintenance as required.
• Review project folders and provide sales admin support (change orders, invoicing, bid support, delivery).
• Accurately document and store all project aspects (POs, change orders, NOCs).
• Reconcile jobs and process returns prior to close out.
• Create new Sales Orders for Direct Ship customers.
• Manage light warehouse and inventory, including:
• Shipping & Receiving functions.
• Scanning packing lists for Supply Chain Services daily.
• Staging & tracking of installation and service materials.
• Track and maintain inventory materials, including quarterly counts.
• Handle travel arrangements for overnight work as needed.
• Coordinate company apparel orders and safety equipment as required.
• Maintain conference rooms, training rooms, kitchen, break areas, and collaborative spaces.
• Other duties as assigned.

• High School diploma or equivalent.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and computerized business systems; minimum of 2 years experience.
• 1 year experience with general administrative duties in an office environment.
• 1 year experience in customer service.
• Valid Driver’s license with acceptable driving record.

• Self‑starter with excellent interpersonal and customer service skills.
• Strong organizational and multitasking abilities under deadlines.
• Excellent keyboarding skills.
• Problem‑solving ability under minimal supervision.
• Effective business correspondence and presentation skills.
• Team member and cross‑cultural interaction skills.
• Discretion and confidentiality.
• Adaptability to evolving environments.

• Effective communication in English.
• Manual dexterity for reaching, lifting light objects, and operating office equipment.
• Movement in the warehouse, including ladder use and lifting up to 30 lbs.

• Office is clean, orderly, well‑lit, and ventilated.
• Noise levels low to moderate.
• 20–25 hours per week.

Full Time Associates only may receive comprehensive medical, dental, and vision plans; basic life insurance; AD&D; short‑term and long‑term disability; employee assistance program; supplemental life; critical illness; hospital indemnity; identity theft protection; pet insurance; HSA and FSA options; 401(k) plan; paid time off; state‑mandated sick leave; 9 paid holidays. Benefits take effect on the first day of employment.

$23.87.00 ph – $34.38 ph DOE

Paladin Technologies is a leader in building technology solutions, including security, audio‑visual, low‑voltage, networking, and infrastructure. With offices across the United States and Canada, we serve national and local clients.

Paladin considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. If you need accommodation for any part of the application process, please send an email or call to speak with Human Resources.