Administrator, Facility - VZW

Overview

JOB DESCRIPTION: Responsible for managing the facilities budget process and reconciliation, plus procurement management for a client account.

• Manage facilities yearly asset audit
• Track and process quarterly billings from contracted vendors
• Collect and track invoices and receipts for reconciliation
• Monitor facilities spending against budget
• Initiate and track poster orders with service provider
• Initiate and track vinyl signage orders with vendor
• Request and track purchase orders
• Manage offsite storage inventory
• Manage all procurement; sourcing order, payment and distribution
• Manage weekly office orders
• Source and order supplies and equipment to commission new buildings
• Coordinate and manage facilities meetings and company events
• Manage Day Porters
• Oversee setup of new buildings and current
• Presentations and other document preparation

• 5 years’ experience in budgeting and finance
• Bachelor’s degree in Accounting or Finance highly desirable
• Experience in a Facilities Management or Property Management setting is desired
• Ability to make independent decisions and prioritize requests
• Strong communication skills and attention to detail

Normal working conditions with the absence of disagreeable elements

Salary Range: The expected rate for this position ranges from $28.84 to $31.25 hourly. The actual hourly rate will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to the hourly rate and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.