Administrative Assistant IV - ISM

Overview

The Administrative Assistant shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose:
To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.

Part-time 20 hours/week

This position will perform a variety of highly responsible, confidential, and complex administrative duties. This position requires analysis, research, initiative, independent judgment, and exceptional professional discretion with access to and administration of confidential information. This position will require the ability to work independently without much supervision and will require extensive attention to detail in all aspects of the role.

Administrative Support – 95%

• Support administrative needs of the Mission Co-Director, to include, but not limited to, managing the Director’s email and other correspondence, schedules, travel and logistics; preparing meeting agendas and materials; maintaining tasks lists, projects, and daily to-do items.
• Coordinate, manage, prioritize, and track multiple short- and long-term projects.
• Research, prepare, and revise communication materials, including interoffice emails, newsletters, articles, memos, and general correspondence.
• Maintain systematic and regularly accessible files (electronic and paper) for Mission office.
• Liaise with Mission, City, and Network leaders and necessary support ministry departments to complete assigned projects.
• Plan, organize, and facilitate the twice weekly ISM Office meetings.

Additional Responsibilities – 5%

• Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
• Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required.
• Submit time worked on a weekly basis through the Workday Time Tracking system.
• Submit expense reports by 15th of each month.
• Other job-related duties as assigned.

Spiritual: Belief in and adherence to the Statement of Faith and Mission of The Navigators.

Experience: At least five years of experience in administrative support, preferably at the executive level.

Technical Knowledge & Skills: Microsoft Office proficiency. Willingness to learn other software. Project management experience preferred.

Communication & Leadership: Excellent verbal communication skills, strong writing and editing skills applicable to both oral and written communication (i.e. writing/completion to final copy from notes, editing, proofreading, spelling, and grammar). Excellent interpersonal skills, including creating understanding and building strong working relationships required. Ability to take initiative and anticipate the Mission Director’s needs on both a daily basis and for events/meeting requirements.

Education: Bachelor's degree in Business, or related field, or equivalent combination of education and experience required.

Compensation Range: $/hour

The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.