Office Coordinator & Receptionist

Overview

This role is the front door and operational backbone of our headquarters and flagship location. The Office Coordinator & Receptionist supports senior leadership, oversees daily office operations, and serves as the first point of contact for employees, guests, and partners. The role blends executive support, office operations, reception, and light spa management responsibilities.

This position requires excellent judgment, discretion, and professionalism. The individual in this role will have regular access to confidential, sensitive, and business-critical information and must handle all matters with a high degree of trust and care.

• Serve as a primary point of contact for C-level executives and senior leaders, assisting with scheduling, priorities, and coordination
• Manage calendars, meetings, and logistics for the CEO and other senior leaders as requested
• Track follow-ups, action items, and assist with special projects originating from senior leadership
• Coordinate leadership meetings and quarterly executive offsites

• Own day-to-day office operations and serve as the main point of contact for all office-related matters
• Maintain a clean, organized, and fully stocked office environment including common areas, conference rooms, and kitchen
• Manage office vendors such as cleaning services, property management, deliveries, and maintenance
• Order and track office supplies, kitchen inventory, and ensure equipment is functioning properly
• Manage physical office security including keys, access coordination, and facilities needs

• Greet and assist internal and external visitors, ensuring a professional and welcoming experience
• Coordinate meeting logistics, hospitality, and on-site support for guests
• Support office events, team lunches, gatherings, and company-wide activities
• Assist with general administrative needs and internal coordination as required

• Greet and assist all internal and external visitors, creating a professional and welcoming first impression
• Manage front desk coverage during business hours
• Check clients in and out using internal systems, ensuring accuracy and efficiency
• Schedule appointments and support front-end client flow
• Handle incoming calls, emails, and general inquiries with professionalism
• Ensure front desk and reception areas remain organized and presentable at all times

• 3+ years of experience in office coordination, executive support, reception, or similar roles
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication
• Proven professionalism, discretion, and ability to handle sensitive information
• Experience supporting senior leaders or executives
• Proficiency with Google Workspace, Slack, Zoom, and standard office systems
• Ability to work independently, prioritize effectively, and support multiple stakeholders
• Must be based in or willing to relocate to Colorado Springs (on-site role)

• Experience in a fast-growing, startup, or franchise-based environment
• Event coordination or light project management experience
• Familiarity with vendor management, facilities coordination, or spa operation
• Sales or membership-based customer experience background

This is an on-site role based in Colorado Springs.

Salary range of $18-22 ph, commensurate with experience and qualifications.