Administrative Specialist

Job Details

• Level: Experienced
• Location: Colorado Springs, CO 80904
• Type: Part Time
• Education: High School
• Salary: $19.00 – $24.00 Hourly
• Shift: Day
• Category: Admin – Clerical

Period of Performance: January 5, 2026 – December 31, 2026

This part-time role provides frontline customer service and administrative support at the Mesa Conservation Center. The position assists visitors, manages conference room scheduling, and delivers essential administrative services to the Infrastructure Planning staff.

The ideal candidate brings strong interpersonal skills, dependable professionalism, and the ability to support a busy, multi-division environment with accuracy and care. This position averages 5–10 hours per week and includes coverage for vacations and sick days; scheduled days may vary.

• Serve as the primary point of contact for walk-in visitors and inbound calls.
• Provide accurate information related to center operations, events, and seasonal programs.

• Coordinate and maintain the schedules for multiple high-demand conference rooms.
• Ensure calendar accuracy and communicate updates across organizational divisions.

• Support approximately 27 employees with PCard processing, travel arrangements, invoicing, and meeting coordination.
• Maintain documentation and follow established procedures to ensure timely processing and compliance.

• Assist with garden volunteer coordination, energy-efficiency programs, and educational presentations at the Conservation & Environmental Center.
• Provide onsite logistical support during seasonal initiatives and events.

• Work on location at the Mesa Conservation Center for 5–10 hours per week.
• Provide additional coverage during employee vacations, sick days, or special events.

• High school diploma or GED required
  ; additional education is a plus.
• Three or more years of business office experience
  , with administrative support strongly preferred.
• Demonstrated customer service experience with the ability to engage respectfully with diverse customers and community members.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams) with solid computer and scheduling skills.
• Strong interpersonal communication skills and the ability to manage multiple tasks in a busy environment.
• Flexible schedule with availability to cover varying days of the week as needed.
• Experience in government, utilities, conservation, or public service environments is advantageous but not required.

Most work will be done in general office conditions. This role is largely sedentary but requires lifting files, opening filing cabinets, and bending or standing on a stool as necessary.

All persons hired must verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire.

CNS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color,, sex, national origin, age, disability or genetics. CNS complies with applicable state and local laws governing nondiscrimination in employment in every location in which it has facilities.