Scheduler and Adminstrative Assistant

Join to apply for the Scheduler and Administrative Assistant role at First Light Home Care
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First Light® Home Care Colorado Springs is seeking a reliable, detail-oriented Scheduler to join our compassionate and fast‑paced administrative team. The Scheduler plays a critical role in coordinating caregiver schedules, matching clients with the right team members, and ensuring smooth daily operations. This is a key position requiring strong organizational and customer‑service skills.

• Competitive salary
• Flexible schedule
• 401(k)
• Company parties
• Dental insurance
• Free food & snacks
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k) matching

• Understand and adhere to established First Light Home Care policies and procedures
• Schedule client appointments/visits according to Service Plan/Care Plans and staff availability
• Maintain proper staffing levels to ensure proper coverage for all clients
• Enter scheduling data, create and release weekly schedules for all assigned caregivers
• Maintain call‑in, retention, and staff and client statistic reports
• Contact care providers and clients regarding day‑to‑day changes
• Discern client services required as outlined in agreements, urgent requests, and care plans
• Enter staff and client information into a database
• Maintain staff and client database (e.g., employee assessments, dates and reminders of TB, client admission, client hospital admission and discharge)
• Perform general office duties including but not limited to word processing, photocopies, files, shreds, sorting/distributing mail, providing reception coverage, telephone services, etc.
• Take calls after hours & weekends to handle emergencies and scheduling issues (1 night/week & 1 weekend every 4‑5 weeks – on‑call bonus offered)
• Be willing to train as a caregiver & cover occasional shifts in emergency situations (all administrative staff are trained caregivers)
• Stay current with changing technology, including software programs
• Adhere to all HIPAA regulations

• High school diploma or general education degree (GED), some college preferred but not required
• Two or more years’ related experience and/or training; or equivalent combination of education and experience
• Proficiency with Microsoft Suite and/or Google Suite required
• Experience with scheduling software preferred but not required
• Possess and maintain a valid driver’s license and maintain valid auto insurance
• Ability to effectively communicate through written and verbal language
• Ability to pass a criminal background check

Note:

This franchise is independently owned and operated by a local franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this local office. All inquiries about employment at this location should be made directly to the franchisee, and not to the First Light Home Care Support Center.

Seniority level:
Entry level |

Employment type:

Full‑time | Job function:
Administrative

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