Accounting Specialist

Overview

Vanguard Skin Specialists is a dermatology and plastic surgery practice serving communities in southern Colorado. Our mission is to make a positive impact on our patients, our community, and our world. This mission drives everything we do from opening offices in underserved areas to sponsoring humanitarian projects to volunteering locally and abroad. We have been continually recognized as one of the top workplaces in Colorado Springs by the Gazette and as one of the top 150 workplaces in Colorado by the Denver Post.

We seek an Accounting Specialist who can ensure timely, accurate processing of accounts payable, accurate reconciliations, and reliable financial reporting. The role requires a detail-oriented professional who can operate independently, enforce financial controls, and proactively surface issues and insights to leadership.

Position is entry level with opportunity for progression.

• Cash Management & Reconciliations
• Perform multi-office reconciliations, ensuring receipts, batches, EHR/PMS systems, and payment collections align.
• Prepare and make bank deposits for cash and patient checks.
• Conduct weekly reconciliations, including insurance payments and credit cards to bank accounts, ensuring all systems, receipts, and deposits tie without variance.
• Investigate, resolve, and document discrepancies promptly; escalate unresolved issues.

• Accounts Payable
• Process vendor invoices accurately and on schedule; verify approvals, classifications, and supporting documentation.
• Manage expense reimbursements and corporate card activity in compliance with internal policies.
• Check invoices for accuracy;
  Resolve billing disputes efficiently and professionally with vendors.

• General Ledger
• Maintain the general ledger and ensure all entries are complete, accurate, and timely.
• Support Controller, external accountant, auditors, and tax preparers with requested documentation.

• Administrative & Compliance
• Digitize, track, and retain all receipts and financial documents in accordance with record-retention policies.
• Ensure adherence to internal financial controls, confidentiality standards, and best practices.
• Continuously evaluate and recommend process improvements to increase efficiency, accuracy, and scalability.

• Relevant associates or college degree in accounting (or at least 2 years equivalent, practical experience)
• Demonstrated experience with reconciliations, journal entries, and financial reporting
• Strong knowledge of bookkeeping principles and generally accepted accounting practices
• Proficient in Quickbooks
• Knowledge of Ramp and Excel preferred
• Knowledge of bookkeeping and generally accepted principles of governmental accounting
• Ability to problem solve, e.g., handling incorrect invoices, bank statement reconciliation, etc.
• Must be able to drive to between office, bank, and accountant office; valid driver’s license with clean driving record required
• Track record of maintaining accuracy, organization, and confidentiality
• All Vanguard employees must pass drug screen and background check

• Schedule:
  
  Full-time, 36 to 40 hours per week. May go below or above depending on season or workload.
• Location:
  
  Primarily 12320 Oracle Blvd. This is an onsite position.

• Compensation depends on experience and education. Starting range is $25 to $28 per hour.
• Benefits include medical, vision, dental, 401K and PTO in accordance with Vanguard’s benefits policy.

• Work is essentially sedentary. Must be able to sit and work at a desk for most of the day.
• Sustained data entry function could cause carpal tunnel syndrome and/or eye strain. Ordinary care and precaution are required.
• Operate a computer and other office machinery.
• Be able to communicate accurately, effectively and frequently both written and verbal.
• Drive to office locations and bank.

Offers for employment will be contingent on successful pre-employment screening for this position. The screenings will include a background check, drug screen, employment and education or licensure/certification verification, and/or governmental registry checks. All offers are contingent upon successful completion of…