Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

About Us:

We are a dynamic and rapidly growing restaurant group committed to providing exceptional dining experiences. Our team is passionate about food, service, and creating memorable moments for our guests. We are seeking a highly organized and detail-oriented individual to join our team as an Accounts Payable Specialist & Office Administrator.

Job Overview:
The Accounts Payable Specialist will play a crucial role in managing the financial transactions. This role combines the responsibilities of overseeing accounts payable processes with general office administration duties, ensuring smooth operations and effective support for our restaurant locations.

Key Responsibilities:

Accounts Payable Specialist:

• Invoice Processing:
  Review, code, and process invoices for payment, ensuring accuracy and compliance with company policies.
• Vendor Management:
  Maintain and update vendor information, resolve discrepancies, and address vendor inquiries in a timely manner.
• Payment Processing:
  Prepare and process payments, including checks, ACH transfers, and credit card transactions. This includes the
• Record Keeping:
  Maintain accurate and organized records of all accounts payable transactions, including invoices, payment confirmations, and correspondence.
• Reconciliation:
  On a monthly basis reconcile accounts payable aging reports, vendor statements, and resolve any discrepancies with vendors or internal departments.
• Reporting:
  Generate and analyze accounts payable aging reports on a weekly and provide insights to management as needed. This includes the funding report required for RBD Management Co. each Friday.
• Intercompany:
  Record intercompany revenues and expenses each week for each company
• Payroll Processing:
  Each week work with the human resource representative to process payroll timely and accurately.

What Success Looks Like:

• Accuracy:
  All accounts payable transactions are processed accurately and on time, with clear and organized documentation.
• Efficiency:
  Office operations run smoothly, with effective management of administrative tasks and resources.
• Vendor Relations:
  Positive and professional relationships with vendors, ensuring timely resolution of any payment issues or concerns.
• Support:
  Adequate administrative support for staff, contributing to a well-functioning and collaborative work environment.
• Compliance:
  Adherence to company policies, procedures, and financial controls, with timely reporting and reconciliation of accounts payable.