AP​/AR SPECIALIST

Overview

AP/AR SPECIALIST (Education)

AP/AR Specialist (employee classification Exempt)

Objective:
Provide basic accounting functions for Grant companies

Work as part of the accounting team to:

• Ensure weekly and monthly payables are entered and processed timely and accurately.
• Maintain digital & hard copy filing systems.
• Assist CFO, controller and staff accountant(s) as needed.
• Strive to work within the Grant & Co Core Values:
  • To Diligently Pursue Excellence
  • To Passionately Serve
  • To Continually Express Gratitude

• Process weekly and monthly payables submitted by subcontractors and other vendors that are approved for payment.
• Maintain filing system for closed jobs, including final HOA.
• Assist in creating lien waivers for payments for all development companies as required.
• Maintain files on subcontractors & suppliers, including set-up in accounting software and Grant company agreements.
• Ensure all federal filings are properly made related to accounts payable disbursements.
• Review and maintain current records of insurance required for all subcontractors doing work with the company.
• Maintain real estate parcel information and ensure payment of real estate tax bills.
• Reconcile and record certain credit card activity.
• Recording and reconciliation of Accounts Receivable deposits and transfers.
• Run weekly and monthly recurring reports for Controller
• Work with controller to prepare & submit bank draws for land development and apartment projects.
• Assist in preparing documents for annual insurance audits.

Senior Accountant

CFO, Controller, Accounting department staff, Department Managers & Owners

• Ability to communicate ideas clearly (written & oral)
• Positive, cheerful demeanor
• Good work ethic
• Takes pride in their work
• Ability to work to deadlines
• Committed to continuous improvement
• Good organizational skills

• High School Diploma
• Some accounting education or experience preferred
• Prior Accounts Payable experience strongly preferred
• Working knowledge of Microsoft Office suite (Outlook, Excel, Word, etc.)
• Accounting/Bookkeeping in construction/home-building industry is a plus

Performance measured annually with questionnaire that focuses on essential activities & annual goals

Most of the work will be independent work previously performed by the Accounting Clerk

• In-house training primarily by Accounting Staff:
  • Land Development software
  • New Star Enterprises software
  • Filing systems
• Outside continuing education as needed