Accounts Payable Associate

Accounts Payable Associate

Aston Carter – Contract to Hire (Collierville, TN)

• Transaction Management: coordinate with the Accounts Payable Supervisor to maintain a seamless AP workflow; receive and process vendor invoices within 48 hours; validate general ledger account coding; obtain proper invoice approval using INDEX software; research and respond to email inquiries within 48 hours based on urgency; obtain required vendor documentation (W‑9, ACH info) and archive; review and reconcile vendor statements; maintain proper storage of payables in the INDEX imaging system;
  
  clear portals; clean up and reconcile aging reports weekly.
• Payment Management: coordinate with the Accounts Payable Supervisor to streamline payment processes; prepare weekly/daily accounts payable and manual payment cycles as required; apply manual payments/drafts to invoices; process payments via appropriate payment methods; handle voids, stop payments, and resolve payment status issues; process and resolve daily bank exception reports before cut‑off; update Cor Pay enrollment.
• Vendor Management: coordinate with the Accounts Payable Supervisor; maintain the vendor database, including additions and changes; match vendor TIN and store in FB; receive and process vendor invoices within 48 hours; enroll vendors in Cor Pay; collaborate on Enterprise Vendor solution implementation; participate in AI OCR AP solution development to automate transaction entry.
• Additional Responsibilities: assist clients and managers with queries regarding expenses, vendors, etc.; support special projects as assigned; apply a team approach to month‑end reporting tasks; conduct weekly and monthly accounts payable reconciliations; work vendor statements; conduct business in a highly ethical manner aligned with IMC core values; perform other duties as assigned.

• Experience in Accounts Payable or a similar role.
• Strong knowledge of accounts payable processes and accounting principles.
• Effective communication with customers and vendors.
• Experience using financial software (INDEX, Great Plains).
• Excellent organizational, time‑management, attention‑to‑detail, and problem‑solving skills.
• Strong interpersonal skills and teamwork.
• Flexibility to adapt to sudden priority changes.
• Proficiency with tools and methodologies relevant to AP.
• Demonstrated ability to thrive in a fast‑paced environment.

• Accounts payable, invoice processing, accounting, invoicing, reconciliation, payable.
• Microsoft Excel, data entry, reporting, Microsoft Office.
• Accounts receivable, purchase order, three‑way matching, customer service.

Entry Level

Pay range: $26.00 – $26.00 per hour.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth contributions available
• Life Insurance (Voluntary Life & AD&D)
• Short‑term and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Paid time off/leave (PTO, vacation, or sick leave)

This position is anticipated to close on Jan 16, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry‑leading companies. With offices in the U.S., Canada, Asia Pacific, and Europe, we serve many Fortune 500 companies and are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interview process due to a disability, please email astoncarter for other accommodation options.