Marketing Assistant​/Office Manager

About Us

We're a growing trade-show exhibit services company supporting clients with exhibit logistics, show-service ordering, and event execution. We're looking for a dependable, detail-oriented Marketing Assistant / Office Manager to keep our office running smoothly, help coordinate the administrative side of trade shows, and support our marketing and client-facing efforts.

This role is ideal for someone who enjoys variety—client communication + office management + coordination + marketing support + learning new processes.

• Pay: $26–$35/hour (depending on experience)
• Paid Time Off

• Manage and post content to the company's Linked In page, including industry updates, project highlights, and thought leadership posts
• Write and publish blog posts for the company website (topics, guidance, and templates provided)
• Assist with email campaigns and client-facing materials
• Help maintain brand consistency across communications and marketing collateral
• Support trade show marketing efforts including pre-show outreach and post-show follow-up
• Contribute ideas for growing our visibility with exhibitors and show organizers

• Answer phones, route calls, and provide professional first-line support to customers and vendors
• Manage calendars, scheduling, and general office organization
• Maintain job folders, files, and documentation (digital + light physical filing)
• Support leadership with administrative tasks, follow-ups, and client communications

• Enter bills, invoices, expenses, and receipts in Quick Books
• Assist with AR/AP tracking, vendor records, and basic reporting support
• Help keep transactions organized for the bookkeeper/CPA

• Learn and manage show-service orders (carpet, electrical, labor, shipping, drayage/material handling, etc.)
• Track deadlines, forms, confirmations, and receipts for each event
• Coordinate with show vendors and internal team to ensure orders are correct and on time
• Maintain checklists and templates to keep processes consistent

• Book travel (air/hotel/ground) and compile itineraries
• Track confirmations, receipts, and changes

• Help with onboarding paperwork, timesheets, basic file maintenance, and coordination with payroll/benefits providers

• 4+ years in an admin, office management, marketing, or operations coordinator role — OR a college degree (marketing degree preferred) plus 2+ years of relevant experience (small business experience is a plus)
• Demonstrated marketing experience — your resume should reflect hands-on work with Linked In, blog writing, social media management, email campaigns, or content creation
• Strong organization and follow-through (you like checklists, deadlines, and clean processes)
• Clear communication and a calm, helpful phone presence
• Proficiency with Google Workspace or Microsoft Office (Docs/Sheets/Excel)
• Ability to handle multiple priorities without dropping details
• Quick Books experience is a plus but not required — we'll train the right person

• Experience writing blog posts, Linked In content, or marketing copy for a B2B or services company
• Experience with social media management, email marketing tools, or content creation
• Experience with event planning, trade shows, logistics, or vendor coordination
• Experience supporting AP/AR, reconciliations, or job-cost workflows
• Familiarity with Canva, Adobe Creative Suite, or similar design tools
• Familiarity with shipping terms, show vendor portals, or deadline-driven ordering

• In-office in Grapevine, TX
• Full-time (consistent schedule; details discussed during the process)
• Equal Opportunity
  
  Employer:
  
  We consider all qualified applicants and are committed to a respectful, inclusive workplace.