USM ReceivingAccounting Clerk

Position Summary

The Receiving/Accounting Clerk plays a critical role in supporting both the supply chain and finance functions within a solar module manufacturing environment. This position is responsible for ensuring accurate receipt, documentation, and system entry of all inbound materials—including glass, frames, junction boxes, cells, and other components—while also assisting with accounting tasks such as invoice matching, cost verification, and inventory reconciliation. This role enables smooth production operations and supports the financial integrity of the organization.

Receiving & Inventory Support

• Receive all inbound shipments of raw materials, components, and consumables used in solar module production.
• Inspect materials for accuracy, damage, and conformity with purchase orders.
• Enter receiving data into the ERP system (e.g., SAP, Oracle, Net Suite, Microsoft Dynamics).
• Collaborate with Quality Control to quarantine or release materials as required.
• Maintain organized and efficient receiving areas, ensuring proper labeling, documentation, and material flow.
• Coordinate returns and replacements with suppliers as needed.
• Perform cycle counts and assist with monthly/quarterly physical inventory activities.

Accounting & Administrative Duties

• Match vendor invoices with purchase orders and receiving documentation to ensure pricing and quantity accuracy.
• Resolve discrepancies between purchasing, receiving, and accounts payable.
• Prepare and maintain daily receiving logs, cost reports, and tracking spreadsheets.
• Assist Accounts Payable with timely processing of vendor payments.
• Support month-end closing activities, including accruals and inventory valuation updates.
• Maintain accurate filing systems (digital and physical) for audit readiness.

Cross Functional Collaboration

• Work closely with Procurement, Production, Quality, Warehouse, and Finance departments to ensure seamless material flow.
• Communicate proactively with vendors regarding shipment schedules, documentation issues, or invoice discrepancies.
• Support continuous improvement initiatives related to workflow, accuracy, and compliance.

Required

• High school diploma or GED; additional coursework in accounting, logistics, or business preferred.
• 1–3 years of experience in receiving, accounts payable, or inventory control (manufacturing environment strongly preferred).
• Familiarity with ERP/MRP systems and basic accounting processes.
• Strong attention to detail, accuracy, and organizational skills.
• Proficiency in Microsoft Excel and other Office applications.
• Ability to lift up to 50 lbs and work in a manufacturing/warehouse environment.
• Experience in the solar, electronics, semiconductor, or renewable energy manufacturing industries.
• Knowledge of ISO 9001, lean manufacturing practices, and material traceability requirements.
• Basic understanding of bills of materials (BOM), material cost structures, and inventory accounting.

Preferred

• Accuracy & Detail Orientation
• Communication & Collaboration
• Problem Solving
• Time Management
• Integrity & Confidentiality
• Adaptability in a fast-paced production environment

Primarily warehouse and office environment within a solar module manufacturing facility.

Occasional exposure to production lines, forklifts, and automated equipment.

Standard daytime hours with occasional overtime during peak production periods or month-end close.