Graduate Academic Advisor III

Job Title

Graduate Academic Advisor III

Texas A&M Engineering

Mechanical Engineering

Commensurate

College Station, Texas

Staff

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

The Graduate Academic Advisor III, under general supervision, advises students concerning their educational and/or career goals, academic requirements, and related personal concerns; connects students with appropriate campus resources, assists with problem-solving, and supports student success and retention; manages student records, develops advising materials, and may assist with coordinating events; contributes to the development of advising policies, evaluates practices, and implements strategies to enhance the effectiveness and efficiency of graduate advising and student services.

• Meets and corresponds with graduate students to provide academic advice and guidance, ensuring compliance with university and departmental regulations.
• Refers students to appropriate campus resources and departments.
• Assists international students with International Student & Scholar Services (ISSS) processes, electronic forms, etc.
• Reviews and approves graduate degree plans, assists students with adds, drops, withdrawals, changes of curriculum, and other academic processes.
• Reviews and approves ARCS requests.
• Manages the administrative processes of the Ph.D. Qualifying Examination.
• Organizes and maintains graduate student records; reviews academic records to monitor graduate students’ degree progress; organizes and interprets graduate student data.
• Contributes to the development and revision of informational material, handbooks, newsletters, etc.
• Works with faculty to ensure timely student progress and other matters related to graduate students.
• Assists with curriculum updates (new course requests, course changes) and administrative work associated with course registration.
• Communicates and coordinates with university and college-level offices, including ISSS, the Graduate & Professional School, College of Engineering Dean’s Office, and others.
• Reviews and provides input on graduate scholarship applications.
• Participates in graduate program events and activities, including prospective student visits, new student orientation and graduation receptions.
• Occasional work beyond normal office hours and/or work on weekends.
• Other duties may be assigned.

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of related experience.

• Proficiency with student information systems and Microsoft Office applications.
• Knowledge of university policies, procedures, and graduate education processes.
• Experience providing…