Graduate Academic Advisor III

Graduate Academic Advisor III

Texas A&M Engineering Experiment Station (TEES)

Mechanical Engineering Department

College Station, Texas

Staff

The Graduate Academic Advisor III advises graduate students, connects them with campus resources, supports student success and retention, manages student records, develops advising materials, and contributes to advising policies.

• Meets and corresponds with graduate students to provide academic advice and guidance, ensuring compliance with university and departmental regulations.
• Refers students to appropriate campus resources and departments.
• Assists international students with International Student & Scholar Services (ISSS) processes, electronic forms, etc.
• Reviews and approves graduate degree plans, assists students with adds, drops, withdrawals, changes of curriculum, and other academic processes.
• Reviews and approves ARCS requests.
• Manages the administrative processes of the Ph.D. Qualifying Examination.
• Organizes and maintains graduate student records; reviews academic records to monitor graduate students’ degree progress; organizes and interprets graduate student data.
• Contributes to the development and revision of informational material, handbooks, newsletters, etc.
• Works with faculty to ensure timely student progress and other matters related to graduate students.
• Assists with curriculum updates (new course requests, course changes) and administrative work associated with course registration.
• Communicates and coordinates with university and college-level offices, including ISSS, the Graduate & Professional School, College of Engineering Dean’s Office, and others.
• Reviews and provides input on graduate scholarship applications.
• Participates in graduate program events and activities, including prospective student visits, new student orientation, and graduation receptions.
• Occasional work beyond normal office hours and/or work on weekends.
• Other duties may be assigned.

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Three years of related experience.

• Proficiency with student information systems and Microsoft Office applications.
• Knowledge of university policies, procedures, and graduate education processes.
• Experience providing academic advising, student support, and guidance.
• Strong organizational skills and attention to detail, with an ability to manage confidential records.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Excellent communication and interpersonal skills.
• Ability to apply analytical thinking to evaluate and improve advising and program practices.
• Commitment to fostering an inclusive, supportive, and collaborative environment for all students, faculty, and staff.

• Main Campus – College Station, TX.

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest (dependent upon position)

Equal Opportunity/Veterans/Disability Employer.