Counselor's Secretary

Counselor's Secretary IS

College Station ISD OAKWOOD IS - College Station, Texas Open in Google Maps

This job is also posted in College Station ISD

Job : 5563286

Final date to receive applications: Mar 27, 2026 11:59 PM (Central Standard Time)

Posted: Mar 02, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Title: Secretary
- Counselor IS

Reports to: Principal

Pay Grade: Paraprofessional - PG 3

Dept./School: Assigned Campus

Wage/Hour Status: Non-Exempt

Days: 187

Primary

Purpose:

• Facilitate the efficient operation of the school counseling office.
• Provide clerical services to the professional staff.
• Maintaining current and accurate confidential student records.

Qualifications:

Education/Certification:

• High school diploma or GED
• Bilingual preferred

Special Knowledge/

Skills:

• Proficient work processing and file maintenance skills
• Efficient organizational, communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Experience:

• Two years of secretarial experience, preferably in a public education environment
• One year clerical experience in office setting

Major

Responsibilities and Duties:

• Receive and direct incoming calls, take reliable messages & route to appropriate staff.
• Greet, coordinate & direct campus visitors
• Manage Staff appointment calendar and copy daily sign-up list for counselors
• Receive, sort & distribute mail, documents & other deliveries
• Prepare requisitions, correspondence and reports using Microsoft Word, Excel, google (email, docs, etc.)
• Order supplies for the counseling department
• Coordinate filing for the department and filing of records in file room
• Assist in supervision of student aides & assign daily duties
• Coordinate & is responsible for all mail outs including postal mailing and preparing all ordered transcripts for current & former students
• Assist with the TREX process in collecting and sending records
• Assist with all data entry regarding yearly master schedule
• Maintain all student files, including the labeling, organizing, and updating of them
• Enter privacy flags involving student computer use and ethnicity information forms
• Place all testing labels on cumulative cards & provide current information into student folders
• Complete eligibility forms for student car insurance discounts, 4H Club eligibility, etc.
• Assist the registrar with filling out and authorizing various official forms for parents
• Assist with dual credit student registration and documentation
• Assist the registrar as needed to complete projects & deadlines
• Assist at school registration events
• Assist with the registration of new students, including requesting and sending student records, setting up cumulative folders and entering student data into appropriate databases or computer programs
• Assist in processing new student records
• Assist with correction of address changes needed
• Assist with grade changes
• Assist with general office duties as needed, including providing general troubleshooting information, help with grade viewer and other assigned duties
• Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.

Equipment used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and display monitor

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid speaking badly about the district and district personnel.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Regular…