Program Coordinator II

** Program Coordination
- ** Primarily responsible for coordination of designated CED programs. Serves as primary point of contact for vendors, participants, and faculty. Coordinates dates and hours of programs in conjunction with other programs offered through CED. Directs or assists with logistical activities to promote the success of programs. Verifies program expenses are in line with projected budget and determines reasons for over/under budget.

Submits compensation approval memo requests and compensation payment requests to CED business office. Coordinates programs held virtually in the Transformation Lab. Creates user accounts, trains faculty, and produces programs during virtual sessions. Ensures all programs are compliant with safety and health policies and guidelines. Assists in establishing short and long term goals and strategic planning for the director's client portfolio.

Strategically plans programs in coordination with other team members. Collaborates with Program Directors to create programs for new clients and expanded programs for returning clients. Develops and maintains relationships with stakeholders including clients, faculty, outside vendors, and Center staff. Manages training site. Reserves hotel rooms for participants.
** Participant Coordination & Team Coordination
- ** Schedules participant transportation back and forth from the venue each day. Arranges and implements orientation and group banquet at different locations. Arranges catering of meals to include lunches and some dinners. Schedules group pictures. Builds and implements program orientation, including speaking at the orientation. Is prepared to assist in other programs as needed. Coordinates with Administrative Coordinators/Executive Assistant for ordering of supplies for CED, such as materials, cases, certificate plaques, promotional items, coffee, sodas, cups, napkins, paper, notebooks, dividers, snacks, etc.  

Develops and updates training materials and delivers training for program coordination. Trains student workers. Assigns projects to student workers. Performs other duties as assigned.

Compensation will be commensurate to the selected hire’s experience.)
* Bachelor’s degree or equivalent combination of education and experience.
* Four years' experience in project management, event coordination, program administration, or closely related experience.
* Experience with Microsoft Office Suite, Adobe Creative Suite, Registration software.
* Five or more years of experience in project management and event coordination.
* Two years supervisory experience.
* Basic website/online portal experience.
* Experience working with high-level executives and industry professionals.
* Ability to manage multiple projects under timelines.
* Strong organizational and time management skills.
* Must adapt rapidly to changing situations or last-minute challenges.
* Strong knowledge of spreadsheet, database and presentation skills.
* Ability to work in a fast paced, multi-dimensional work environment with a high degree of professionalism, accuracy and consistency.
* Must be able to communicate effectively and professionally with industry professionals.
** The Center for Executive Dev
**** elopment (CED) at Mays Business School
** strives to provide fully custom executive education programs that cultivate ethical leaders. Embodying the Texas A&M traditions of excellence, integrity, leadership, loyalty, respect and selfless service, the staff at the CED welcomes the on-going dialog with clients in order to develop a tailored set of executive courses to meet their objectives. It is the CED’s mission
** to educate and empower transformational leaders for a global society.
** recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.The

A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.

Each member institution provides equal opportunity and access to all students, employees and prospective employees.
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