Accounts Payable Clerk

Under general direction of the Financial Support Specialist, the Accounts Payable Clerk provides administrative and clerical support to the Accounting Division in areas of accounts payable, cash disbursements, check strolling, billing, collections, cash receipts, payroll, and other accounting related functions. Work involves contact with both internal and external customers, requiring good interpersonal skills and discretion.

• Verify incoming accounts payable documents (invoices, expense reports, check requests, construction payment applications, etc.) for accuracy, enter and process payables, and create and audit accounts payable reports for the weekly check run.
• Act as a liaison between departments and vendors, communicating frequently and courteously with City departments and vendors verbally and in writing regarding accounts payable matters related to invoices and procurement card receipts.
• Coordinate with departmental contacts to resolve incomplete invoices with unmatched purchase orders or incomplete receiving records to ensure timely processing.
• Responsible for all accounts payable documentation, including scanning voucher packets into an electronic document file system, monitoring timely document process flow in Laserfiche, and ensuring timely purchase receiving/invoice submission by departmental administrators.
• Work with staff to audit procurement card transactions and verify appropriate documentation has been provided for each transaction, track and maintain the incomplete transactions spreadsheet to report missing receipts and documentation to departments and upper management.
• Provide general finance support and assistance, including facilitating month‑end and year‑end closing, reviewing operational reports, preparing entries as directed, assisting with certain aspects of preparing for the annual audit, and working with staff and other employees on continuous improvement of accounting services to integrate and utilize the accounting system in compliance with applicable laws and regulations.
• Participate in developing and reviewing policies, standard operating procedures and controls for the Accounting Operations Division; recommend process improvement goals, objectives and changes to policies and priorities for assigned activities in efforts to improve the financial reporting services of the City.
• Perform other duties as assigned.

• Required: High school diploma or GED equivalent and three (3) years of accounting related work experience; or an equivalent combination of education and experience.
• Basic level computer skills in the use of word processing, Excel, 10‑key, and data entry.
• Knowledge of, or ability to learn, the methods, practices and terminology used in financial and statistical clerical work.
• Attention to detail, setting priorities and managing time in a fast‑paced environment with multiple tasks and interruptions.
• Effective oral and written communication with internal and external customers.
• Customer service orientation.
• Continuous improvement orientation.
• Teamwork focus.
• Self‑starter.
• Professional attitude.
• Well organized.
• Ability to adapt to changing priorities.
• Problem‑solving skills.

• Knowledge of municipal management or governmental accounting experience.
• Experience with processing accounts payable in a high‑volume transaction environment.

Position posted until filled or closing date.

An Equal Opportunity and Military Friendly Employer.

Applications may be filed online x.gov/careers.

Email recruiting.

Seniority level:
Mid‑Senior level

Employment type:

Full‑time

Job function:
Accounting/Auditing and Finance

Industries:
Government Administration