Talent Acquisition Administrator

Talent Acquisition Administrator – Fixed Term 12 month

At Colchester Institute, we believe in the power of education to transform lives and communities. As one of the leading providers of education and training in the region, we offer a dynamic, supportive, and forward‑thinking working environment. Whether you are an experienced professional or just starting out, you will be part of a team that values innovation, inclusivity, and excellence and is committed to nurturing talent and creating opportunities for continuous professional growth and development.

You will provide essential administrative support throughout the recruitment lifecycle, working closely with the Talent Acquisition Specialist, hiring managers and candidates to ensure a smooth and positive recruitment experience.

• Provide administrative support for all recruitment and onboarding activities across the College.
• Support the Talent Acquisition Specialist with recruitment administration and coordination.
• Assist with pre‑employment screening, including qualification checks and safer recruitment processes.
• Manage job advertisements across internal and external recruitment platforms.
• Respond to candidate enquiries and manage shared recruitment inboxes.
• Coordinate interview scheduling with hiring managers and candidates.
• Maintain accurate recruitment and candidate records within HR and recruitment systems.
• Support hiring managers with recruitment processes and guidance.
• Attend job fairs, college open events and recruitment activities to attract diverse talent.
• Produce recruitment reports and track hiring metrics.
• Ensure all recruitment documentation is completed, recorded and securely filed.
• Contribute to a positive, professional and inclusive candidate experience at every stage.

• Minimum Level 2 qualification in English and Mathematics (GCSE grade 4+/C or above, CSE Level 1, O‑Level grade C or above, Level 2 Adult Numeracy or Literacy, or equivalent).

• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• Experience handling confidential information with discretion and professionalism.
• Some experience in an administrative and/or customer service role.

• Competent in using office systems, databases and Microsoft Office applications (Word, Excel, Outlook).