Receptionist, Administrative​/Clerical

About the Role:

As a CBRE Receptionist, you will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties.

This job is part of the Workplace Experience function. They are responsible for providing world‑class customer service to the clients and visitors of a designated building.

• Receive and direct incoming calls to appropriate personnel and voicemail.
• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.
• Schedule and prepare meeting and conference rooms. This includes room setup, placing catering orders, and securing technological equipment.
• Request building and housekeeping services as needed.
• Perform general clerical duties including distributing office faxes and packages and ordering office supplies.
• Track incoming and outgoing packages, process USPS mail, and freight.
• Arrange messenger service as needed.
• Arrange hospitality services for guests such as transportation, tickets, reservations, etc.
• Maintain inventory of all office supplies (general paper, toner, etc.)
• Prepare print requests and finishing to colleague specifications
• Quality check all print work for accuracy.
• Monitor for facilities related issues such as light outages, carpet stains, wall damage, etc. and report accordingly.
• Ensure pantries are kept in order and adequately stocked with supplies.
• Place orders for office and pantry supplies.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.