Executive Coordinator

Role Overview  We are looking for a highly dependable  Executive Coordinator to Director  who will work closely with the Director and act as a  central coordination point  across sales, operations, HR, dispatch, and administration. This role requires  high ownership, discretion, and follow-through , and is ideal for someone who wants a  long-term, high-trust position  within the organization.

Key Responsibilities:

1. Executive & Business Coordination   Act as the primary coordination support to the Director for daily business activities
Prepare, review, and track  offers, quotations, proforma invoices, and official documents
Screen, prioritize, and respond to emails on behalf of the Director when required
Track action points from discussions and ensure timely closure

2. Cross-Functional Follow-Ups & Monitoring   Coordinate with internal teams (Sales, Accounts, HR, Stores, Production)
Follow up with external stakeholders (customers, vendors, transporters)
Monitor assigned tasks and report status updates to the Director
Escalate delays proactively with possible solutions

3. HR Coordination Support   Coordinate interview scheduling and joining formalities
Prepare offer letters and assist with onboarding processes
Track attendance, leave records, and basic HR documentation
Support HR-related coordination as required (non-policy role)

4. Dispatch & Logistics Coordination   Coordinate dispatch schedules with stores and logistics teams
Ensure correct documentation (invoice, packing list, transport details)
Track dispatch status and ensure customer commitments are met

5. Documentation & Reporting   Maintain trackers for tasks, follow-ups, and commitments
Prepare basic reports and summaries for management review
Ensure accuracy, clarity, and confidentiality in all records