Executive Assistant

Overview

Heritage Health, located in Coeur 'Alene, Idaho, is seeking a dynamic full-time (1.0 FTE) Executive Assistant to provide seamless administrative and strategic support to our executive leadership team.

• Passionate
  
  Purpose:
  
  We're committed to enhancing lives, every day.
• Unmatched Support: We are committed to a fun and supportive team environment.
• Balanced Lifestyle: No weekends or holidays, ensuring a healthy work-life balance.
• Collaborative Care: Work with a dedicated team to provide the best patient outcomes in the right settings.
• Exceptional Rewards: Competitive pay, and benefits.

• Health Insurance: 100% employer-paid employee coverage for medical, dental, and vision plans for full-time employees.
• Life Insurance: Employer-paid for 1x annual salary (optional coverage available for additional cost).
• Disability Insurance: Short-term disability insurance based on age & salary. 100% employer-paid long-term disability insurance.
• Retirement: 403 (b) plan:
  Heritage Health matches up to 4% of employee contributions.
• Paid Time Off Benefits: 120 hours PTO; 56 hours EIB (Extended Illness Bank); 80 hours Company Holidays (for full-time employees).
• Employee Assistance Program (EAP): Free telehealth visits for healthcare, counseling, and health and wellness coaching for all employees and their immediate household members.

Monday-Friday

• Completes a broad variety of administrative tasks for the executive leadership team, including managing calendars, travel, expenses, and confidential correspondence.
• Creates, distributes, and monitors agendas, task lists, and meeting follow-up for executive and board meetings.
• Coordinates and supports Board of Directors activities, including scheduling, preparation of board packets, minutes, and follow-up on action items.
• Acts as a gatekeeper and trusted liaison, ensuring executives’ schedules and priorities are managed efficiently while creating opportunities for strategic engagement.
• Communicates directly, on behalf of the executive team, with board members, donors, and external stakeholders on matters related to organizational initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the executive team and internal departments, maintaining credibility, trust, and support across the organization.
• Works closely and effectively with the executive team to keep them well informed of upcoming commitments, organizational priorities, and emerging issues.
• Leads and supports cross-functional projects and strategic initiatives on behalf of the executive team (e.g., organizational planning, performance improvement, communications, and partnership development).
• Monitors and tracks internal financial, operational, and strategic projects to ensure deliverables are met.
• Drafts and prepares executive-level correspondence, reports, presentations, and communications with a high degree of professionalism and accuracy.
• Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often under deadline pressures.
• Provides support for organizational events, leadership retreats, board meetings, and community engagement activities.
• Regular and predictable attendance is an essential function of this position.
• All other job-related duties as assigned.

• Associate’s degree, Bachelor’s degree preferred
• Five (5) to ten (10) years of high-level administrative assistant or secretarial experience
• Prior experience preferably in a non-profit or healthcare organization with any combination of relevant education and experience accepted
• Experience and interest in internal and external communications, partnership development
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat

• Completes a broad variety of administrative tasks for the executive leadership team, including managing calendars, travel,…