Accounts Payable Clerk; Pt

REPORTS TO: Accounting Director/Controller

The Accounts Payable Clerk is responsible for coordinating the accounts payable functions. They are responsible for processing invoices, managing payments to vendors, and ensuring compliance with CRH policies and procedures.

Prefer high school diploma or equivalent. Prefer one or more years of technical training. Working knowledge of Microsoft Office Suite systems including Microsoft Word, Excel & Outlook.

Previous experience of one or more years in accounting or business preferred.

• Must possess a high degree of confidentiality in all matters with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Must have strong interpersonal skills with the ability to communicate with staff and public in a friendly, courteous and helpful manner.
• Must be reliable and trustworthy.
• Must have excellent organizational skills with the ability to multi-task.
• Must have developed verbal and written communication skills.
• Must have strong attention to detail.
• Strong computer and keyboarding skills.
• Speed & accuracy required when using calculator/10-key and computer.
• Must be proficient in the use of Microsoft Office Suite products knowledge including Word, Excel and Outlook.
• Ability to learn new computer software applications.
• Must have critical thinking skills.
• Accurate and systematical filing skills.

• Review and verify accuracy of vendor invoices and statements and submitted check request or supporting documentation.
• Verify accuracy of vendor invoices and material received using the Materials Management A/P interface matching invoices with purchase orders and receiving documents.
• Verify appropriate authorization by the proper Director and coding for all invoices.
• Timely and accurately code and enter vendor invoices to the DBMS system.

• Schedule and process payments, including checks, electronic transfers and ACH.
• Proof checks using the DBMS system.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address and resolve payment discrepancies and issues with vendors.
• Daily DBMS A/P procedures.

• Responsible for preparing, printing and distributing year end 1099s by IRS deadlines.
• Ensure compliance with CRH policies, internal controls and regulatory requirements.
• Assist with audit preparation by providing required documentation and explanations.

• Open and handle incoming mail.
• Responsible for timely and accurate filing.
• Responsible for Vendor account customer service.

• Identify and recommend improvements to accounts payable process.
• Collaborate with the accounting team to streamline workflows and enhance efficiency.