Accounting Invoicing Specialist
Listed on 2026-03-05
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Accounting
Financial Analyst, Accounting Manager, Financial Reporting, Accounts Receivable/ Collections -
Finance & Banking
Financial Analyst, Accounting Manager, Financial Reporting, Accounts Receivable/ Collections
Overview
Wallace Montgomery is searching for an Accounting Invoicing Specialist to join our team in our Hunt Valley, Maryland office. As an accounting specialist you will be responsible for performing and supporting the firm’s billing, invoicing, and project accounting functions with minimal supervision. This position plays a key role in ensuring accurate and timely invoices, sub-consultant and joint venture billing, and work-in-process reporting.
The role provides direct support to the Vice President, assists with financial reporting and analysis related to projects, and serves as a key liaison across departments. Strong analytical skills, advanced Excel proficiency, experience with Deltek Vantagepoint, and working knowledge of payroll processes are essential.
- Prepare and process monthly invoices
- Review and resolve all discrepancies on Sub-consultant and Joint Venture invoices, working in collaboration with project managers
- Enter and maintain sub-consultant invoices in the accounting system
- Review, resolve discrepancies, and process inspector time and expense sheets
- Set up and maintain new projects, contracts, tasks and revisions including EWO's and transfers of hours and expenses
- Create and maintain spreadsheets to track projects invoicing, lump sum analysis and work-in-process
- Assist the Vice President with project financial analysis, reporting and billing-related inquiries
- Support the management of overall financial health
- Serve as backup for employee timesheet processing related to job costing and payroll
- Other duties as assigned
Wallace Montgomery offers competitive wages, medical, dental, and vision insurance. WM also offers company match on 401k, profit sharing, life insurance coverage along with short- and long-term disability coverage.
Qualifications- Bachelor's Degree in Accounting preferred
- Experience with using Deltek Vantagepoint
- Experience with payroll processing and operations
- 5-10 years of experience in performing accounting with a strong emphasis on invoice and project billing
- Advanced proficiency in Microsoft Excel
- Advanced understanding of accounting systems and principles
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