Assistant Accounts Payable Manager

Job Details

Job Location:

Coachella, CA 92236

Position Type:
Full Time

Job Category:
Accounting

The Assistant Accounts Payable (AP) Manager supports the AP Manager in overseeing the accounts’ payable function, ensuring accurate and timely processing of invoices, expense reports, and payments. This role involves supervising AP staff, maintaining internal controls, resolving vendor issues, and ensuring compliance with company policies and procedures. In addition, we strive to deliver our Five Star Experience to Guests and fellow Team Members.

This includes being committed to our Service Promise:
We are the Twenty-Nine Palms Band of Mission Indians Team, where your experience is our top priority. Every person and detail matters.

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide outstanding customer service to guests and all other employees by exceeding our mission statement.
• Lead by example and carry out our Five Star Experience to Guests and all Team Members by fulfilling our Mission Statement, Service Promise and following department service standards. This entails consistency performing our service expectations of:
  Welcoming, Proactive, Seamless, Personalized and Valued.
• Continually coach and support Team Members to ensure they have the skills, tools and resources to successfully complete their jobs, including the delivering of the Five Star Experience expectations.
• Lead, train and mentor accounts payable team members.
• Assist in managing daily operations of the accounts payable team, including invoice processing, payment runs, and vendor management.
• Supervise, train, and support AP staff to ensure performance standards and deadlines are met.
• Monitor AP aging reports and ensure timely payment of vendor invoices.
• Assist in the monthly and year-end closing processes, including accruals and reconciliations.
• Maintain accurate records of all AP transactions and ensure documentation compliance.
• Coordinate with procurement, finance, and other departments to resolve discrepancies and improve AP processes.
• Help implement and maintain internal controls and best practices to safeguard company assets.
• Support audits by providing necessary documentation and responding to queries.
• Help coordinate and supervise training, assignments and development of subordinates.
• Ensure compliance with all Minimum Internal Control Standards (MICS) as well as all Tribal Internal Control Standards (TICS).
• Present a positive image of the Tribal organization to its guests and vendors and to assist them as required.
• Must follow all safety policies and procedures and attend all scheduled safety meetings and training as a condition of employment.
• Able to make difficult decision in a fair and honest manner.
• Strong verbal and written communication skills.
• Perform any other duties that may be assigned from time to time.

Manage directly and indirectly all employees of Accounts Payable Department. Adhere to the Tribal organization’s policies, procedures and applicable laws.

Responsible for the overall direction, coordination, and evaluation of this unit.

Carry out supervisory responsibilities which include but are not limited to: interviewing and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• Bachelor’s degree in accounting, finance, management, or a related field, preferred
• 5+ years of experience in accounts payable or general accounting.
• Prior supervisory or team leader experience preferred.
• Strong knowledge of accounting principles and AP best practices.
• Proficient in accounting software (e.g., SAP, Oracle, Great Plains) and Microsoft Excel.
• Excellent attention to detail, organizational, and communication skills.
• Ability to work under pressure and meet deadlines.