Executive Assistant
Job in
Clinton, Anderson County, Tennessee, 37716, USA
Listed on 2026-02-04
Listing for:
ASAP of Anderson, Inc.
Full Time
position Listed on 2026-02-04
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Overview
The ASAP of Anderson Executive Assistant will provide administrative and operational support to the Executive Director (ED).
The position will require a 20-hour work week, including local travel. Some evening and weekend work is rarely required. This position will report to the ED.
Hybrid Position at our ASAP of Anderson Office.
The annual salary range for this position is based on a board-approved scale.
Duties- Work directly with the ED to support all aspects of daily work routine.
- Serve as a liaison between the ED and the community. This includes receiving and screening the ED’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Coordinate work with other ASAP of Anderson staff as needed
- Book travel arrangements for conferences and training including in state and out of state. (ie. hotel, flights, car service, registrations, etc.)
- Technical onboarding of new employees including drug screenings, scheduling IT set-up, HR/ benefits, etc.
- Assist in ASAP activities and processes, including project planning, prioritization, initiation, execution, and training; as well as fostering collaboration of key stakeholders.
- Assist the ED in the development of presentations and print materials for internal and external audiences.
- Keep the ED advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Perform a wide variety of support duties. (including but not limited to purchasing and accounts payable)
- Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages.
- Sort and triage mail; maintain e-mail and other address directories and event attendance.
- Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
- Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
- Maintain paper and electronic filing systems using standard naming conventions.
- Maintain confidential and sensitive information.
- Complete a variety of special projects, including creating PowerPoint presentations, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting prevention coordinators as needed.
- Strong initiative and sense of collaboration
- Proficiency in written and spoken communication. Exceptional writing, editing, and proofreading.
- Computer skills, including knowledge of Microsoft Office Suite, G Suite, and Microsoft Teams.
- Excellent organization and time management skills.
- Knowledge of substance misuse prevention preferred.
- High School Diploma Required, Associate's degree in related field preferred.
- Candidates must possess a valid TN driver’s license and car insurance.
- Candidates must pass a TBI background check and a drug screen.
To be considered, applicants should email a cover letter and resume
by Monday, February 23rd at 12:00pm ET to info. No phone calls.
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