Executive Assistant

Summary of Position

Provides secretarial and administrative support to VP & CNO at Med Star Southern Maryland Hospital Center.

• Maintains calendar and appointment schedule for the Vice President. Performs secretarial duties, prepares correspondence through dictation, composes written material including letters or memos using a word processor and/or typewriter, and proofreads material.
• Handles screens and prioritizes all telephone calls and correspondence directed to the supervisor. Lists dates and catalogs incoming and outgoing mail. Provides assistance and direction to callers, visitors, and staff as required.
• Organizes schedules and confirms meetings. Reserves conference rooms and equipment, selects and orders refreshments/meals, composes meeting notices and correspondence, and ensures timely distribution of correspondence.
• Maintains and updates policy/procedure manuals.
• Prepares payment vouchers for goods and services received by the department.
• Purchases and maintains supplies and inventory for the department. Coordinates repair and/or replacement of broken equipment.
• Maintains files and assures that confidential activities are handled discreetly and classified information is safeguarded.

• Associate's degree required
• One to three years formal training in Secretarial Science required

• 3+ years of progressively more responsible job-related experience required

USD $59,820.00 - USD $ /Yr.