GME Program Coordinator Clinton Township

GENERAL SUMMARY

Reporting to the Medical Education Manager, the Graduate Medical Education (GME) Program Coordinator I is responsible for facilitating educational project work by providing direction, leadership, and day-to-day management of the clinical medical education program and initiatives. Coordinates department projects, formulates needed enhancements for processes, and works with internal and external customers to successfully meet established goals and deadlines. Coordinator must demonstrate initiative, resourcefulness, and problem-solving skills in working independently to complete projects and assignments.

• Works in concert with leadership to determine the appropriate focus and direction of department initiatives and projects.
• Creates, designs, and manages project plans and timelines.
• Assigns tasks related to project work to other administrative staff as appropriate.
• Develops and implements solutions to improve current processes and procedures related to project work.
• Responsible for leading and serving on cross-functional teams across the organization representing the department.
• Performs project management/coordination activities to ensure all process workflows are being handled within the established time parameters by both internal departments and outside stakeholders.
• Performs administrative follow-up by keeping track of major projects and tasks assigned by departmental leadership.
• Creates and manages budgets related to department projects and initiatives and monitors spending.
• Designs reports and distributes to appropriate parties.
• Develops and maintains strong professional relationships across operational departments and with both internal and external stakeholders.
• Serves as key contact between the department and other internal and external customers.
• Safeguards and protects confidential information.
• Oversees day-to-day operations of the residency program(s) including the following: coordinates all recruitment activities, gathers evaluations, and processes selection of new residents. Coordinates logistics and schedules. Creates, designs, and manages program recruitment plan, timeline, guidelines, policies and procedures, web sites and materials. Uses designated software to manage residency applications and compile reports. Develops materials used by faculty during candidate interviews.
• Coordinates and schedules program orientation for incoming program and rotating residents in conjunction with the chief resident and/or Program Director to complement hospital and system orientation.
• Ensures resident compliance with required institutional curriculum learning modules through scheduling.
• Responsible for ensuring completion of annual revision of program manuals and policies; reviews, communicates and enforces established policies and procedures; educates Program Director, residents, and faculty on new and existing GME and program policies; recommends changes when appropriate.
• Assists and advises chief residents and the Program Director in coordinating training programs. Creates and maintains rotation schedules, incorporating curriculum requirements and creating call, conference, resident meeting, and vacation schedules for the program. Oversees accurate scheduling in the residency management system to ensure compliance in Medicare cost reporting.
• Understands and monitors compliance with the Accreditation Council for Graduate Medical Education (ACGME) institutional and program requirements; fosters awareness and compliance with accreditation requirements through dissemination to program leadership and residents. Maintains current, highly organized documentation of compliance with accreditation guidelines. Collects and reviews program data and accreditation-related documents; ensures accurate and timely reporting of data to both the ACGME and GME office.
  
  Provides accreditation administrative oversight and updates to program leadership. Serves as a member of the GME review team, completing review activities, as necessary. Supports development and reporting of ACGME self studies. Collects, reviews, and updates program documentation for all program reviews and applicable site visits. Develops procedures in response to new or revised policies issued by accreditation agencies, Henry Ford Health, the hospital or program director.
• Develops, executes, and updates contractual agreements and program letters of agreement. Monitors expiration dates, and curriculum and leadership changes with this documentation.
• Uses designated software to manage all evaluations (e.g., those required by Henry Ford Health's Medical Education, medical schools and accreditation requirements including, but not limited to attending's evaluations of trainees, trainees' evaluations of the faculty and program semiannual and summative evaluations, faculty evaluations of the program), surveys, certifications (e.g., BCLS, ACLS), and exam results (e.g., Step II or III, in-training). Compiles and disseminates results as…