Clerk V - Grants

• Clerk V
  - Grants
• Paygrade 5
• $22.22 /hr
• 12 month
• 8hrs/day
• 7:00am - 4:00pm
• Effective March 2026
• Replacing Heather Blanzy

Performs a wide variety of clerical support services to assist the efficient operation of the Grants and Outreach Department and the Director of State/Federal Grants and Outreach while maintaining confidentiality.

(These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA)

• Process and manage new enrollments for all grant programs and the ELD department using PS, OEAA, SharePoint, Excel, and communicating with parents, staff, and outside district personnel.
• Ensure all Count Day, BOY, MOY, EOY reports, documentation, and procedures are accurately completed for all department programs to ensure proper reporting for compliance and funding.
• Support all state‑mandated WIDA testing activities throughout the year including but not limited to, overseeing testing rosters and pre‑, test exemptions, SRMs with pupil accounting department, accommodation, test tickets, materials, score distribution and all stakeholder communication.
• Coordinate, Process, and monitor all department and grant budget line‑items and their associated ASN’s with grant‑funded expenditures, including POs, invoices, packing slips etc., and communicate the information to the companies, Director of State/Federal Grants (DSFG), and the Business office.
• Update all department websites, SharePoint sites, school messengers, and communications to all stakeholders throughout the year.
• Assist, monitor and submit all department reports as required for all program compliance, staff support, and program reviews.
• Support all non‑public schools that accept grant funding through orders, communication and monitoring of budgets.
• Assist with the ELD program including but not limited to; ELD summer school, reporting requirements, communicating with ELD teachers and parents, software support, translation requests, oversight of district translation devices, and coordinating materials.
• Support all functions of the GSRP program including, but not limited to, participant registrations, required reporting with food services and pupil accounting, communicating with the MISD, the Macomb Health Dept, LARA licensing, etc. to ensure all requirements are met for the program and students throughout the year.
• Operate office machines, such as photocopiers, scanners, computers, printers, adding machines, facsimile machines, voicemail systems, and telephones.
• Communicate with customers, employees, students, and other individuals to answer questions, disseminate or explain information and address complaints.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

This position requires high school diploma or equivalent.

• One year of related experience providing clerical support in an office setting required, two years preferred.

• Knowledge of basic math, required.
• Knowledge of principles and processes for providing customer services, required.
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures, required.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar, required.

• Ability to be detail‑orientated, required.
• Ability to troubleshoot issues and problem solve, required.
• Ability to read and interpret district policies, guidelines, and government regulations, required.
• Ability and…