Administrative Assistant Job Cleveland area,Texas USA,Administrative/Clerical

Overview

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/

Skills:

Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills

Experience: Two years of secretarial experience

Major Responsibilities and Duties

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.

Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.

Maintain school calendar of events.

Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Reception and Phones

Receive incoming calls, take reliable messages, and route to appropriate staff.

Assist students, teachers, and parents as needed.

Schedule meetings and appointments and maintain calendar for principal. Accounting and

Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).

Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Maintain inventory of fixed assets, equipment, and supplies.

Sort, distribute, or deliver mail and other documents.

Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.

Maintain confidentiality.

Any and all other duties as assigned by your immediate supervisor.

Supervisory Responsibilities

Monitor the work of campus secretaries and clerical aides.

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