Manager of Training Administration

Current job opportunities are posted here as they become available.

The Manager of Training Administration is responsible for overseeing the planning, coordination, and execution of flight crew training for a large, complex aircrew population. This role leads a team of Aircrew Training Coordinators and works cross‑functionally with pilots, training vendors, finance, records, and flight department leadership to ensure training is delivered safely, efficiently, on schedule, and within budget.

• Lead and manage a team of Aircrew Training Coordinators responsible for scheduling and administering training for all flight crew members
• Evaluate staffing levels and workload distribution to ensure the training coordination team is properly resourced
• Develop and manage comprehensive training schedules that align with company objectives, projected demand, crew‑to‑aircraft ratios, and anticipated attrition
• Forecast training needs and allocate internal instructors and external vendor capacity accordingly
• Serve as the primary liaison with training vendors, building and maintaining long‑term, effective partnerships
• see all training administrative functions, ensuring accuracy, consistency, and compliance
• Ensure timely communication to crews regarding upcoming training events and requirements
• Troubleshoot and reschedule training events when disruptions occur due to illness, operational changes, or other unforeseen circumstances
• Assist in reconciling training‑related invoices, including oversight of approximately $40M+ in annual training spend and resolution of billing discrepancies
• Collaborate closely with finance, records, and operational stakeholders to ensure accurate tracking and reporting of training activity
• Conduct project planning and research in support of training and standards initiatives
• Drive continuous improvement by researching and implementing more effective training scheduling and administrative processes
• Perform additional duties as assigned in support of training and flight operations objectives

• Bachelor’s degree in aviation management, Business Administration, or related field preferred; equivalent work experience accepted.
• Minimum 1–2 years of administrative or HR support experience, aviation industry exposure preferred.
• Strong Excel and data management skills.
• Excellent attention to detail, organizational skills, and ability to manage multiple tasks.
• Professional communication skills with ability to handle sensitive information discreetly.