Legal Administrative Assistant

Our client is a well-established, full-service law firm with a long history of providing high-quality legal services across multiple practice areas. With attorneys and offices located nationally and internationally, the firm is recognized for its commitment to professionalism, responsiveness, and client service. The organization values collaboration, integrity, and operational excellence and is consistently recognized as a strong workplace within the legal industry.

About the Role

The firm is seeking an experienced Litigation / Real Estate Legal Administrative Assistant with knowledge of Ohio law to support attorneys. This role provides comprehensive administrative and litigation support in a fast-paced legal environment and requires strong attention to detail, organization, and communication skills.

Responsibilities

• Assist with the preparation of legal documents, correspondence, memoranda, and pleadings
• Type, revise, and proofread legal materials with a high degree of accuracy while meeting strict deadlines
• Manage caseloads and maintain electronic and physical files, including e-filing in state and federal courts
• Assemble, organize, and prepare documents for filing within internal document management systems
• Support client billing activities and assist with billing coordination
• Coordinate attorney calendars, schedule meetings, and reserve conference rooms
• Open new client matters, request conflict checks, and prepare engagement and audit letters
• Conduct periodic file reviews and prepare records for storage or closure
• Arrange travel and prepare detailed itineraries
• Process incoming and outgoing mail and coordinate messenger services as needed
• Stay current on court rules and filing requirements; act as a liaison between attorneys and court systems
• Handle administrative tasks such as expense reports, check requests, and reimbursement processing
• Greet clients and visitors while maintaining professionalism and confidentiality
• Communicate effectively and professionally with clients, attorneys, and firm personnel via phone and email
• Perform additional administrative duties as assigned

Qualifications

High School Diploma or GED required

Required Skills

• Strong proficiency with Microsoft Office and excellent organizational, spelling, grammar, and time-management skills
• Working knowledge of litigation processes
• Experience with bankruptcy-related matters, pre- and post-judgment remedies, receiverships, foreclosures, and restructures is a plus
• Ability to draft and format standard legal pleadings
• Experience with electronic court filings in Ohio and other state and federal courts
• Familiarity with legal billing processes and electronic billing systems
• Ability to docket and track court deadlines and appearances
• Willingness and ability to learn proprietary legal software
• Proficient in working with PDF and Word documents, including redlining and document comparison
• Ability to format, manipulate, and convert Excel documents
• Strong interpersonal and communication skills with the ability to interact professionally with diverse audiences
• Proven ability to prioritize multiple tasks and meet deadlines in a high-volume environment
• Ability to work both independently and collaboratively within a team
• Demonstrated discretion and ability to maintain confidentiality
• Capable of managing a demanding workload with multiple concurrent projects