Administrative Coordinator

Provide administrative and supportive services to the Chief Implementation Officer. Key responsibilities include administrative functions such as scheduling and minutes; project management and special projects to support the overall work of the Chief Implementation Officer’s work. Prepare presentation materials, coordinate various department activities, data management, research and reporting.

• Under direction, ensure that the activities of this position and relevant services are consistent with the mission, vision and values of Catholic Charities, Diocese of Cleveland.
• Provide administrative support including the scheduling of meetings, taking of minutes, setting up meetings including hospitality, and tracking action items for Chief Implementation Officer and for the program leadership team.
• Provide administrative support to develop presentation and visuals to support communication to key audiences.
• Draft correspondence, share articles.
• Develop contact list for all program areas so that regular communications can be sent.
• Implement research, analysis and project management support on special projects for internal and external initiatives.
• Monitor all program contracts to ensure that the Chief Implementation Officer understands and approves directionally all contracts and understands any key commitments.
• Work with all departments as appropriate to ensure the production of statistical reports, analyses, and exhibits for internal use to monitor overall programs and services.
• Be a key laison for internal coordination to include identifying areas of concern, problem solving with key departments and developing recommendations for future to eliminate barriers.
• Identify and recommend efficiencies regarding administrative functions of respective sites.
• Maintain intranet sites, update site on a regular basis.
• Act as liaison on all issues and administrative departments’ procedures/processes.
• Prepare expense reports including mileage, credit card receipts and managing purchases including travel when appropriate.
• Perform other duties as necessary to accomplish objectives.

• Combination of education and experience normally represented by an Associates’ Degree in Business Management, Human Services or related field with 3-5 years of program or administrative experience.
• Must have excellent oral, written and interpersonal communication skills.
• Must be organized, detail oriented and have the ability to maintain confidentiality and work as part of a team.
• Must have the ability to relate to a wide variety of persons, both professional and volunteers as well as organizations and systems, both public and private.
• Ability to effectively manage a variety of concurrent and varying activities.
• Advanced knowledge of word, excel, database management
• Ability to effectively and productively work with people of very diverse economic, cultural and administrative backgrounds throughout the Diocese of Cleveland
• Strong project management skills and demonstrate ability to follow-up on projects to completion.
• Ability to create visual materials.
• Must maintain confidentiality as appropriate on projects.
• Must be able to work independently.
• Must have a valid Ohio Driver’s License and reliable means of transportation for local travel.
• Excellent problem solving skills
• Ability to gather data, assemble data in spreadsheets, and meaningfully analyze the data.
• Final applicant is required to be fingerprinted to complete background check.