Sales Assistant

We are seeking a dynamic and eager team member to join our Cleveland brokerage team s individual is a key contributor to our sales support team and will provide marketing, operational and administrative support to an assigned team of commercial real estate professionals. This multi-faceted role requires someone with strong organizational and project management skills, a creative eye, and the ability to multi-task in a fast-paced environment.

• Provide support to the team in technology applications (e.g., Microsoft Word, PowerPoint, Excel, Adobe Suite, JLL Aero, etc.) and other company-supported programs.
• Update and maintain the company Contact Relationship Management database to track prospects, clients, deal information, and expenses
• Manage property listings across multiple platforms (Market Sphere, CoStar, Loopnet, etc.) to ensure accuracy and consistency.
• Assist team with preparing and updating client-specific reports, tour books, market surveys, etc.
• Perform ad hoc administrative functions that support the business and revenue generation within the sales team.
• Prepare and execute expense reports on a regular and timely basis.
• Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Perform general duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, and ordering supplies

• Leverage templates to create and distribute standardized marketing materials in support of the brokerage team, including:
  • Flyers (both digital and printed)
  • Email blasts/email marketing
  • Mapping
  • Digital marketing platforms (Market Sphere, CoStar, Loop Net, JLL Website, etc.)
  • Signage order and installation, including coordination of signage vendors
  • Static social media content, correctly sized and formatted for Linked In, Instagram, or other relevant platforms as provided by the team
• Create and manage email campaigns via our internal system (Eloqua), generate email analytic reports
• Provide multifaceted support to the sales team that accurately reflects the direction provided and the needs of the pursuit.
• Plan, oversee and assist with broker events. Oversee entire process from creation of invitations, coordinating with local vendors, marketing deliverables for event, recap of event, etc.
• Manage multiple projects simultaneously with minimal direction to the satisfaction of internal clients

Bachelor’s Degree Or Commensurate Experience Preferred.

Experience in a professional company environment or Real Estate preferred

• Advanced proficiency with Microsoft Excel, PowerPoint and Word software
• Working knowledge or experience with Adobe Creative Cloud (includes InDesign, Photoshop, Dreamweaver, Illustrator, Adobe Acrobat Pro)
• Strong time management skills and ability to work independently and within a team environment
• Professional demeanor and presentation
• Database development and maintenance skills
• Ability to learn new mapping, graphics or industry specific software
• Ability to work within a fast-paced, dynamic environment
• Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly and accurately
• Detail-orientation in planning and proofing
• Positive, winning attitude
• Willingness to learn
• Self-starter with aptitude to successfully balance multiple priorities
• The ideal candidate is a relationship-oriented team player with a desire to deepen their value and contributions to a sales team quickly and over time.