Administrative Assistant

Overview

We are seeking an energetic professional who thrives in a fast-paced environment and is comfortable working independently. This role benefits from prior experience in office coordination or administrative support, along with a general understanding of what it takes to keep daily operations running smoothly. The ideal candidate is proactive, organized, and detail-oriented, with the ability to manage office workflows, support site operations, and contribute to an efficient and well-run workplace.

• Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.
• Provide logistical and administrative support for onsite committees and employee engagement teams.
• Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.
• Assist with creating, preparing, and maintaining documents and resources to support team operations.
• Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.
• Maintain conference rooms, cube spaces and common areas to ensure a professional and functional work environment.
• Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.
• Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.
• Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.
• Act as the on-site liaison for vendors and facility support needs, coordinating service requests, investigating issues, and ensuring timely resolution.
• Provide backup coverage and assistance at the front desk as needed
• Other administrative tasks and duties as assigned

• 2 - 3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.
• High School Diploma required
• Associate degree or equivalent preferred

• Strong written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Excellent interpersonal skills with a strong customer-focused mindset
• Ability to work independently with appropriate guidance, using good judgment and a proactive approach to addressing day-to-day issues
• Experience supporting office operations and assisting with the coordination of daily administrative activities
• Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams