Office and Finance Coordinator

Office and Finance Coordinator

The Office and Finance Coordinator serves as a key operational partner to the Executive Director and leadership team, ensuring the day-to-day administrative, financial, and logistical functions of the Cleveland Police Commission are executed with accuracy, efficiency, and discretion. This position is responsible for supporting payroll, grant administration, budgeting, vendor payments, and overall office operations while maintaining strict confidentiality and compliance with City policies and procedures.

This role is ideal for a highly organized professional who enjoys structure, understands public-sector finance systems, and takes pride in keeping an office running like a well-oiled machine (without anyone noticing the oil).

Under administrative direction, this role is responsible for assisting with duties related to completion of projects, programs, or initiatives for a City division or department. Serves as the specialist to the supervisor or manager of projects, programs or initiatives. Provide administrative support, schedule meetings and ensure deadlines are met. Assist in creating schedules, timelines, and maintain project budgets. Provides reports, presentations, communications and correspondence as required.

Performs other related duties as required. High School Diploma or GED required. Associate or Bachelor’s Degree from an accredited two year or four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. One year of full-time paid experience in government or private industry required. Substitution:
Completion of a fellowship program, apprentice program, or other similar program; OR completion of a certification program, i.e., Project Management, Human Resources, etc. Must be able to lift and carry thirty (30) pounds. Valid State of Ohio Driver's License or State-issued identification card. Must be proficient utilizing all Microsoft Office products.

• Maintain accurate and up-to-date records of expenditures, encumbrances, and payments.
• Track and update the CPC budget on an ongoing basis for Executive Director review and approval.
• Assist in the development, preparation, and monitoring of the Commission’s annual operating budget.
• Utilize City financial systems to manage, process, and track payments to vendors, consultants, and contractors.
• Support payroll processing and ensure timely submission of required documentation.
• Assist with grant administration.
• Coordinate with City finance, payroll, and procurement departments to ensure compliance with applicable rules and timelines.
• Assist in creating RFQ's and other purchasing required documents for large projects including seeking quotes from potential vendors.

• Provide day-to-day administrative support to the Executive Director and CPC staff.
• Handle general word processing, correspondence, document preparation, copying, scanning, and filing.
• Maintain organized electronic and physical filing systems, including confidential and sensitive records.
• Ensure common office spaces, storage areas, and shared equipment are kept organized and functional.
• Order and manage office supplies and coordinate routine office needs.
• Assist with scheduling, meeting logistics, travel arrangements, and preparation of meeting materials as needed.

• Maintain confidentiality of sensitive financial, personnel, investigative, and legal information at all times.
• Ensure records are maintained in accordance with City policies, public records requirements, and internal controls.
• Support audits, internal reviews, or records requests by assembling documentation as directed.

• Serve as a point of contact for vendors, City departments, and external partners on administrative and finance-related matters.
• Support internal coordination between CPC staff, Commissioners, and City offices.
• Assist with special projects and operational initiatives as assigned by the Executive Director.

• Associate’s degree in business administration,…