Detention Clerk

Overview

Job Title: Detention Clerk Salary Grade: 11

Division/Department: Court Operations/Detention Services Salary: $41,600.00

Reports To: Office Supervisor Date Posted: 2/6/26

FLSA Status: Non-Exempt Last Revised: 7/31/25

• Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.
• Paid Time Off: Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.
• Retirement: Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

The Detention Clerk plays a vital role within a 24-hour, 7-day-a-week facility. This team is responsible for ensuring proper coverage for shifts from 8:15 AM to 12:15 AM Monday through Friday. In addition, the Detention Clerk team is required to cover some holidays
, with these shifts being equitably shared and selected among the team members. Shift hours may also include coverage for other shifts as necessary to ensure appropriate staffing levels.

This position has the responsibility of answering phone calls and routing calls to the appropriate personnel, greeting individuals who enter the court building and providing essential information or directing people to the relevant department/court room. The Detention Clerk keeps the file room organized for easy access to filing, as well as entering incident reports in the database and sorts incoming mail.

The Detention Clerk is responsible for the signing in and out of Detention Staff Keys, Radios, and Jail tracker devices to Detention Staff.

Performs various clerical duties that ensure the Detention Center functions in an efficient manner, including typing, data entry, filing, copying, and distributing mail throughout the Detention Center.

Answers telephone, refers calls, takes messages and responds to inquiries from Detention Center and Court staff, police officers, parents, and other parties.

Serves as initial point of contact to members of the general public reporting to the Juvenile Court and/or Detention Center.

Assists in directing families to various departments/courtrooms throughout the facility.

Confirms identities of professional and family visitors to the Detention Center and registers visitors within electronic detention/case management software.

Works directly with Detention Officers during the admission process. Processes juveniles who are authorized for admission to or release from the Detention Center.

Creates and maintains confidential resident files for youth admitted to the detention center. Compiles all associated paperwork including, but not limited to: resident property sheets, mental health screening tools, resident call sheets, etc.

Manages the Key/Radio room by ensuring the proper sign-in and sign-out of all equipment required for detention staff during their shifts.

Completes and maintains an accurate running count of all current residents of the facility.

Prepares and distributes various reports, including but not limited to:
Daily Detention Center Arraignment Docket;
Daily Hearing Dockets for Secured Detention, Daily Admissions and Release, etc.

Electronically processes all admission, transfer, and release tasks submitted by Judges and Magistrates in various case management systems.

Verifies and ensures accuracy of resident data within various electronic case management systems.

Communicates with Detention Center staff via hand-held radio and operates base station.

Performs other duties as assigned or directed.

Has no direct supervisory responsibility for staff members.

Standard office equipment and office technology such as copy machines, scanners, personal computers, and telephones. Secure detention devices such as keys, radios, and detention center management system personal devices.

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

Potential exposure to hazardous situations that may occur due to working in the court environment can be tense and hostile atmosphere, contagious diseases, loss of bodily fluids, vulgar and obscene language, emotionally charged situations. The employee must have the capacity to work in closed environment and work with criminal offenders, some of whom may be dangerous. Occasionally handles emergency or crisis situations;

frequently subject to interruptions, and multiple calls and inquiries.

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 20 pounds.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are…