Executive Administrative Assistant

#LI-NB1 #LI-Onsite

Position Summary

We are seeking a highly skilled Executive Assistant to support our Chief Legal Officer, Chief Strategy Officer, and Chief Information Officer (the "Executive Officers"). This is a fast-paced role that requires sound judgment, discretion, attention to detail, and the ability to anticipate needs in an environment where priorities can shift quickly. The ideal candidate is proactive, highly responsive, and thrives when managing competing demands with confidence and precision.

This role operates within a collaborative, respectful, and results-driven culture that values accountability, trust, and clear communication.

Essential Functions and Primary Duties:

* Provide comprehensive administrative and strategic support to the Executive Officers

* Manage a complex, high-volume calendar, including frequent changes and time-sensitive priorities

* Anticipate needs and proactively resolve issues before they escalate

* Serve as a gatekeeper for communications, exercising discretion and prioritizing effectively

* Coordinate and prepare materials for executive and board-level meetings

* Handle sensitive and confidential information with a high level of discretion and sound judgment, particularly in matters involving legal and executive leadership

* Coordinate travel arrangements and logistics, often on short notice

* Track action items, deadlines, and follow-ups to ensure commitments are met

* Partner closely with leadership, executive stakeholders, and external contacts

* Adapt quickly and seamlessly to shifting priorities, urgent requests, and last-minute changes

* 5+ years of experience supporting a senior executive; C-suite experience strongly preferred

* Proven ability to operate effectively in a fast-paced, dynamic environment

Preferred Qualifications:

* Demonstrated proactive mindset with the ability to pivot quickly and calmly

* Exceptional organizational, time management, and prioritization skills

* Strong written and verbal communication skills

* High level of discretion, professionalism, and emotional intelligence

* Advanced proficiency in Microsoft Office and collaboration tools

* Experience supporting a C-suite or senior leader

* Familiarity with board governance or corporate legal operations

* Experience in a regulated or complex corporate environment

Minimum Qualifications

* High school diploma or GED required;
Bachelor's degree preferred

* 5 years of executive administrative experience in an office environment

* Demonstrate ability to handle multiple tasks simultaneously

* Exceptional organizational skills required

* Ability to produce quality professional material within deadlines

* Proficient use of applicable technology

* Must present highest professional decorum given position placement and access to confidential information

* Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally

* Ability to work with minimal supervision while fulfilling all requirements