Attendance Specialist

Job Title:

Attendance Specialist Salary Grade: 13

Division/Department:
Detention Services Salary: $41,527 - $ 43,188.08 commensurate with experience

Reports To:

Deputy Director of Admissions Date Posted: 1/16/26

FLSA Status:
Non-Exempt Last Revised: 4/15/24

Benefits of Employment

Insurance:
Comprehensive Health, Dental, Vision, Life, and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

Paid Time Off:
Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

Retirement:
Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

Job Summary

The Attendance Specialist is responsible for aiding the Detention Center Administration and Detention Center Management to efficiently complete data entry for Kronos and Schedule Pro. Collaborates with Human Resources to effectively monitor use of accrued time, medical leaves, and FMLA. Provides quality assurance for Kronos.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

Assists with processing payroll for the employees of the Cuyahoga County Juvenile Detention Center. Coordinates and facilitates payroll documents and information. Provides support to managers on monitoring use of accrued time.

Reviews timecards before submitted to payroll specialist to compare against worker's compensation, FMLA, administrative leaves by reviewing each shift log and ensuring timecard matches details in the shift log for all employee call offs. In addition, tracks employee FMLA usage to ensure call offs are consistent with medical documentation.

Assists in auditing timecards to ensure accuracy as a support to Detention Managers. Provide coverage for timecards when managers are out on vacation.

Provides input for policies and procedures relative to payroll processing, and implements accordingly.

Investigates and resolves payroll processing and paycheck related problems including the review of CCTV to verify times an employee clocked out for Kronos timeclock issues/malfunctions

Responds to employee and management payroll inquiries.

Prepares multiple bi-weekly payroll and Schedule Pro reports.

Prepares attendance disciplinary documents for management to execute.

Assists with tracking, recording, and filing all attendance related discipline documents.

Aids Assistant Superintendent in preparation for meetings with the Managers as it pertains to attendance-related issues.

Uses statistical data to identify patterns, as it relates to time and attendance on a consistent basis.

Maintains accurate data entry in Kronos and Schedule Pro.

Assists with providing training to employees and managers on using the Kronos Timekeeping system and Schedule Pro.

Performs other duties as assigned.

Supervisory Responsibilities

Has no direct supervisory responsibility for staff members.

Equipment Operated

Standard office equipment and office technology such as copy machines, personal computers and telephones.

Confidential Data

All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility. All employee personal data that the employee may come in contact with by processing payroll.

Working Conditions

Works in a general office setting with moderate noise levels. May be subject to interruptions, quick deliverables, and changing work deadlines.

Usual Physical Demands

While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

Knowledge, Qualifications, Skills, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of payroll activities, effective interpersonal and communication…