Administrative Assistant

Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH
.

Role:
Administrative Assistant

Work Location:
Cleveland, OH 44122 (Onsite)

The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.

• Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.
• Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.
• Provide logistical and administrative support for onsite committees and employee engagement teams.
• Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.
• Assist with creating, preparing, and maintaining documents and resources to support team operations.
• Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.
• Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.
• Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.
• Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.
• Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.
• Provide backup coverage and assistance at the front desk as needed.
• Other administrative tasks and duties as assigned.

• 2–3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.
• High School Diploma required.

• Effective written and verbal communication skills.
• Detail oriented with excellent organizational skills.
• Excellent interpersonal skills and a “Customer Focus” attitude.
• Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams.