Department Assistant

Are you a detail-oriented administrative professional who thrives in multicultural, academic environments? We’re seeking a dedicated Department Assistant to join our team at a highly respected university in the University Circle area. Your exceptional organizational skills and attentive eye for detail will be vital in supporting our faculty, students, and program operations, including collaboration.

• Provide comprehensive administrative support to faculty, students, and the PhD Program Director, including calendar management, meeting coordination, and travel arrangements
• Update and maintain templates, records, and databases for syllabi, student milestones, awards, and committee activity
• Track and manage student milestones (e.g., dissertation submissions, orientations, advisor onboarding) with exceptional accuracy
• Support program committees and the PhD Council by arranging meetings, preparing materials, and facilitating communication
• Communicate clearly and proactively across all levels—students, faculty, staff, and administration—with sensitivity and professionalism, especially when interacting with diverse and international populations
• Organize admissions processes, recruitment materials, and events, partnering with university offices as needed
• Manage expenses, budget preparation, and office supply inventory with strong attention to detail
• Maintain and update program-related content on academic websites

• Demonstrated administrative experience (
• Exceptional attention to detail, organizational skills, and ability to multitask
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite and familiarity with academic databases/systems
• Ability to handle confidential student and academic records with discretion

If you’re ready to bring your administrative expertise and commitment to detail to a collaborative, global academic setting, we encourage you to apply!

Please email your resume to  for immediate consideration and include a brief cover letter outlining your relevant experience.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affiantive Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws.

A conviction does not automatically bar individuals from employment.