Office Coordinator

Receptionist/ Office Coordinator — Higher Education & Senior Leadership Support

Are you a polished, proactive professional with a passion for supporting senior-level executives in a fast-paced, academic environment? We’re seeking a high-end Receptionist/Office Coordinator to serve as the first point of contact and provide comprehensive executive-level support within the Office of the Provost at a distinguished university in University Circle. This high-visibility role is ideal for someone who thrives on delivering exceptional service, upholding confidentiality, and coordinating the daily operations for academic leaders.

As the Office Coordinator, you will represent the Provost’s Office with the utmost professionalism—greeting and assisting visitors, managing complex executive schedules, and ensuring a seamless, welcoming environment for colleagues, guests, and university officials. You will play a key role in maintaining office protocols, facilitating smooth communication, and handling sensitive information with discretion.

• Serve as the primary point of contact for senior university leadership, visitors, and high-profile guests—offering a polished, service-oriented presence at all times.
• Coordinate executive calendars, appointments, meetings, and university events, upholding the highest standards of organization and efficiency.
• Greet and screen visitors, triage calls and inquiries, and direct matters promptly to appropriate contacts.
• Arrange and manage travel logistics for senior leadership, including expense processing and reimbursements.
• Monitor, reconcile, and authorize office budget records, purchases, invoices, and expense reports utilizing People Soft or comparable systems.
• Maintain a well-organized work environment, proactively tracking office supplies and managing expenses.

• Minimum 5 years of experience in a reception/administrative coordinator role supporting senior-level executives, preferably within a higher education or comparable high-standard environment.
• High school diploma required; additional college coursework or formal secretarial/office training is strongly preferred.
• Impeccable interpersonal skills, with a refined and approachable demeanor, and proven experience maintaining confidentiality.
• Proven organizational, planning, and troubleshooting skills with the ability to manage shifting priorities and complex schedules.
• Excellent verbal, written, and proofreading abilities; command of the English language is essential.
• Technologically adept, with expertise in Microsoft Office Suite, Google Suite, and proven ability to quickly learn new systems and applications.
• Ability to work independently and collaboratively, maintaining professionalism in all interactions.

Interested candidates are invited to email their resume to  for immediate consideration. Please include a brief cover letter detailing your experience supporting senior executives or working in a university environment.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.