CWRU Office Manager, Student Affairs

POSITION OBJECTIVE

Working under general direction, provide administrative support to the Office of Student Affairs. The Office Manager for Student Affairs plays a pivotal role in facilitating the smooth functioning of administrative operations within the student affairs department. This position requires exceptional organizational skills, strong communication abilities, and the capacity to manage multiple tasks efficiently. The manager will be responsible for coordinating schedules for key personnel, overseeing general operations, and supporting office initiatives.

• The Office Manager will oversee the intricate calendars of seven society deans (including the associate dean for student affairs) and the assistant dean of student engagement and wellbeing, ensuring optimal time utilization and prioritization of tasks. Proactively anticipating scheduling conflicts and implementing solutions to mitigate disruptions will be a key aspect of this role. (30%)
• Perform various duties of an administrative/clerical nature requiring accuracy and overall responsibility for smooth functioning of the department. Oversee the daily functions of the student affairs office, ensuring efficient management of supplies, equipment, and facilities. Collaborate with stakeholders to optimize processes and implement effective workflow systems. Facilitate communications between the department and the university. Serve as a primary point of contact, address inquiries from students, faculty, and staff regarding student affairs operations.
  
  Play a key role in organizing student‑focused events, workshops, and programs in alignment with departmental objectives, fostering a supportive and engaging campus environment. (30%)
• In collaboration with the assistant director, the office manager will play a vital role in the submission of requisitions and payment requests within the department. May authorize routine department expenditures, prepare or assist in preparing budgets, reconcile monthly expense statements, budget analysis/forecasting, and expense reports. (25%)
• Responsible for the maintenance of confidential records, including student shadow files, meeting minutes and related information, and other internal documents. Organize and plan meetings, work with stakeholders to create departmental agendas, and coordinate the workflow between departments as needed to ensure smooth collaboration. (15%)

• Assist with School of Medicine special events as needed (