Accounts Payable Associate

Job Summary

Assists with processing construction, engineering, and contract invoices for payments. Maintains accounts payable records and reconciles accounting related transactions. Audits and reviews reports and maintains the record retention files. Mails out the weekly checks and makes sure checks that require special handling are sent to the correct recipient. Performs other clerical tasks for the Finance department. Performs other duties of a similar nature as may be required.

• Reviews and evaluates data related to vendor invoices and purchase order details to process vendor invoices for payment. Assists with researching invoices with issues and communicates to the appropriate person or department.
• Performs audits in the electronic financial information management system for employee expenses and tuition reimbursements. Be able to assist employees with the system and guide them on the current policies and procedures.
• Reviews and evaluates data related to all utility bills for all Sewer District locations. Be able to enter the needed data off the bills for the data collection for other reporting systems.
• Critically examines and verifies that the invoices match the purchase order in the system. Checks and verifies for accuracy on all documentation relating to the recording of transactions from reports, contracts, billings, computer printouts, invoices, etc.
• Reviews the proper authorization and prepares required documents to pay invoices relating to construction and engineering services, utilities, and other miscellaneous accounting transactions.
• Maintains detailed process and procedure manuals in PowerPoint or Word. Interprets, analyzes and/or summarizes numerical data. Prepares statistical, numerical and other data types for input into the electronic financial information management system or special projects.
• On a weekly basis, routes checks to proper internal and external vendors. Checks requiring additional information sent with them will need special attention.
• Executes and meets deadlines for invoice processing and other documents.
• Receives all credit card transaction reports on a monthly basis and downloads statements from PVSnet into the appropriate software. Communicates any policy violations to the Card holder and reports the violation on the log sheet.
• Assists in Finance department related projects.
• Serves as back up to the Senior Finance Administrator when they are out of the office or need additional assistance.
• Examines source data or other information required to complete assignments.
• Verbally communicates any issues, situations, or problems arising from the execution of duties to the appropriate supervisor. Responds to all related inquiries.
• Performs routine procedures such as copying, posting and filing of invoices, preparing documents for mailing. Prepares and maintains any required reports, schedules or electronic files used in the performance of the job.
• Performs other duties of a similar nature as may be required.

Education
:
Candidate must possess a high school diploma, GED or state recognized equivalent.

Experience
:
Candidate must possess one (1) year of data entry experience and general office setting experience preferred.

• Candidate must possess effective written and verbal communication, organizational skills and problem-solving ability.
• Candidate must be able to successfully perform general math calculations and have strong calculation skills.
• Candidate must possess the ability to effectively plan and coordinate, establish and maintain effective working relationships and prioritize workloads based on available resources.
• Ability to understand and execute written policies and procedures.
• Candidate must be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook.
• Candidate must possess the ability to be reliable and punctual in reporting to work as scheduled.

During the course of performing the essential functions of this position the employee must be able to compile, compare, compute, analyze, synthesize, copy, coordinate, instruct and negotiate. Ability to communicate while exhibiting strong interpersonal skills is required. Physical work will need to be performed, such as fingering, hearing, feeling and talking. Ability to lift up to 10 lbs. on a consistent basis.

Position will require visual demands of near acuity. The position is primarily an office position.

USD, Commensurate with Experience $18.94 - $22.73 Hourly

We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.

The…