Distribution Center Administrator

Summary

Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.

• Enter call in orders / hotshots (immediate orders).
• Miscellaneous copying, laminating and distributing.
• RS02 file maintenance (driver data in route accounting system).
• Coupon tracking.
• Create and maintain Track/Rank/Publish boards as required.
• Sales Meeting Notes/Handouts as requested.
• Accounts Receivable/Credit Customer Accounts Receivable research.
• Sales Center Charge back.
• Customer mail check requests (validation).
• NSF Review and tracking – notification to sales.
• PIA, drafting credit memos and invoice corrections.
• Local Branch Deductions research.

• New Employee Orientation and On-Boarding.
• Responsible for collection, review and dissemination of original new hire paperwork.
• Serves as local Chain of Custody Coordinator for Drug Test Program.
• Prints and posts Open Requisition reports/Job Opportunity listings.
• Make sure all required postings are posted (for audit purposes).
• DOT – files, random drug testing, records of violation, MVR and physical recertification.
• Safety Matrix – Training, tracking, and reporting to responsible parties.
• Payroll Process and transmit weekly payroll within time deadlines and audit requirements including proper approvals.
• Process payroll adjustments, uniform deductions, miscellaneous deductions.
• Maintain and update LCC codes/hour transfers in timekeeping system.
• Ensure that all approvals are obtained to process payroll.
• Monitor timekeeping system and payroll activities.
• Remote punch audit tracking to ensure compliance with audit frequency.
• Trimester Incentive verification as requested for route assignments and other required information.
• Security Security door maintenance and programming.
• Maintain surveillance back up tapes. Maintain visitor log and badges.
• Assign access cards.

• Phone system and voice mail maintenance.
• Maintain/request maintenance of office equipment.

• Coordinate employee/facility events including catering and meeting room set up.
• Handle mail/shipping.
• Update phone directory.
• Ensure compliance to company audit guidelines.
• Manage flow of information throughout the day, faxes, coping, telephone, etc.
• Schedule conference rooms.
• Support inventory process as assigned.
• Provide administrative support to Distribution Center Manager/Supervisors or Sales Managers/Supervisors as assigned.
• Follow established company Safety, Health, Environment, and Quality procedures and policies.
• Actively participate in Hazard Mitigation.
• Complete assigned Health & Safety trainings.

• High School/GED or Diploma required.
• Some college preferred.
• 2-5 years’ experience in automated office environment required.
• Minimum 1 year of finance related experience in an office environment required.
• Basic computer skills including Excel, Word and PowerPoint or related experience.
• Excellent phone etiquette.
• Knowledge of multi-line phone systems.
• Accurate data entry.
• Strong organizational skills.

ABARTA Coca-Cola Beverages, LLC applicants must submit to a background verification process prior to commencing employment with the company. Employment with ABARTA Coca-Cola Beverages, LLC is contingent on a pre-employment background check which may include drug screening, driving records (including minor moving violations) and will be evaluated according to ABARTA Coca-Cola Beverages, LLC guidelines to determine eligibility for this position. ABARTA Coca-Cola Beverages, LLC is an Equal Opportunity Employer Minorites/Women/Veterans/Disable/Sexual Orientation/Gender Identity.