Accounts Payable Coordinator

Accounts Payable Coordinator

Location:

Cleveland, OH

Company:
Baker Hostetler LLP

Equal Opportunity Employer.

• Audit and verify firm, client, and employee disbursement requests via Chrome River Online Expense and Invoice Management Services for assigned offices.
• Research and respond to accounts payable‑related inquiries.
• Perform data e‑Invoice uploads.
• Print daily rush checks according to the firmwide AP department schedule.
• Print weekly local checks to various Baker Hostetler offices.
• Enter manual checks into Elite 3E.
• Audit the weekly AP aging report and print weekly disbursements for mailing to vendors.
• Utilize computerized accounting software programs to perform duties and responsibilities.
• Maintain new vendor setups and current vendor records, ensuring proper documentation is collected and stored.
• Enter correcting entries into Elite 3E per office administrator and/or budget holder instructions.
• Provide customer service to assist firm attorneys, management, and staff with AP services and Chrome River questions.
• Serve as backup for others in the AP department as needed (vacation, etc.).
• Other duties as requested and assigned.

Education and Experience

• High school diploma or GED with a minimum of three (3) years of related experience, or the equivalent combination of education and experience. Law firm or professional services experience highly desirable.

Technical Skills

• Proficiency in Microsoft Office Suite, including Word, Outlook, and strong working knowledge of Excel.
• Experience with Elite 3E and Chrome River highly desirable.
• Proven aptitude to learn new software applications.

Language Skills

• Ability to communicate with end users and other department staff members.
• Ability to effectively present information one‑on‑one and small group situations to all levels of professional and support staff.
• Ability to write simple correspondence and routine messages.
• Ability to read and comprehend simple instructions, short correspondence, and memos.

Mathematical Skills

• General knowledge of accounting principles and internal control concepts.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply concepts such as fractions, percentages, ratios, probability, statistical inference, and proportions to practical situations.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Exhibit independent thinking and decision making.
• Ability to think strategically, develop tactics and execute pragmatically.

OTHER

SKILLS AND ABILITIES

• Experience with vendor maintenance, collecting W9 forms, and validating vendor information. Familiarity with the 1099 process.
• Knowledge of foreign currency invoices.
• Demonstrated ability to multi‑task and be detail‑oriented with strong follow‑up methods.
• Excellent organizational and planning skills with ability to prioritize multiple tasks and projects to meet deadlines.
• Ability to exercise discretion with confidential and sensitive information.
• A strong client service approach and team orientation.

• Regularly required to sit; use hands to finger, handle, or feel objects, documents, books, pen/pencil, paper, and manipulate a keyboard to input data into a PC; talk or hear; frequently walk.
• Occasionally required to use hands to prepare correspondence and reports on a personal computer.
• Occasionally required to stand and reach with hands and arms; stoop, kneel, bend, crouch or crawl.
• Operate a variety of standard office equipment including a computer, copy and facsimile machines.
• Occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Expected annual salary $57,000 – $68,000.

Baker & Hostetler LLP is an Equal Opportunity Employer.