Accounts Payable/Receivable Specialist
Job in
Cleveland, Cuyahoga County, Ohio, 44103, USA
Listed on 2026-03-09
Listing for:
Northern Ohio Recovery Association
Full Time
position Listed on 2026-03-09
Job specializations:
-
Accounting
Accounting Assistant, Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk -
Finance & Banking
Accounts Receivable/ Collections, Bookkeeper/ Accounting Clerk
Job Description & How to Apply Below
- Process vendor invoices, issue payments, and maintain accurate and complete accounts payable records.
- Verify appropriate coding of expenses in accordance with organizational policies and funding requirements.
- Route invoices through established approval workflows and ensure documentation is complete prior to payment.
- Issue, track, and reconcile travel advances and reimbursements.
- Reconcile AP-related accounts, including Accounts Payable, Prepaid Expenses, and Credit Card expenses; investigate and resolve discrepancies.
- Assist with financial reviews, audits, and compliance monitoring by preparing reports and supporting documentation.
- Respond to vendor, staff, and stakeholder inquiries in a timely and professional manner.
- Resolve billing discrepancies or disputes through effective communication with internal and external parties.
- Prepare and file sales and use tax returns, 1099s, and assist with other required local, state, or federal financial reporting.
- Review and prepare project-based and programmatic invoices, ensuring billing accuracy and proper coding.
- Process accounts receivable transactions, including posting cash receipts, recording payments, and making bank deposits as needed.
- Review and communicate short payments or discrepancies with internal staff and external payers.
- Process refunds, credits, and adjustments upon appropriate approval.
- Monitor outstanding invoices and follow up to ensure timely payment.
- Prepare monthly reconciliations for AR-related accounts, including Accounts Receivable, Deferred Revenue, and other revenue accounts, ensuring alignment between sub-ledgers, the general ledger, and internal/external reports.
- Maintain accurate and compliant financial files and documentation.
- Prepare ad-hoc and routine financial reports as requested.
- Assist with special projects, program analysis, and other accounting-related tasks as assigned.
- Monitor office and breakroom inventory and order supplies as needed.
- Manage incoming mail and deliveries; process outgoing mail and monitor postage levels.
- Submit work orders, coordinate repairs, and oversee vendor services for office equipment and facilities (e.g., copiers, printers, phone systems).
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent experience may be considered.
- Minimum of 2 years of recent accounting experience in an office or nonprofit environment.
- Experience with cloud-based accounting systems strongly preferred.
- Prior experience in a nonprofit, grant-funded, or human services organization is a plus.
- 1-3 years of hands-on experience in accounts payable, accounts receivable, or general accounting.
- Strong analytical and problem-solving skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Demonstrated ability to complete tasks accurately and follow processes through to completion.
- Excellent verbal and written communication skills.
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