Senior Grants Supervisor

WELCOME TO CLEMSON!

Clemson is calling...are you ready to answer the call?

One of the most productive public research universities in the nation, Clemson University attracts and powerfully unites students, faculty and staff whose greatest desire is to make a difference in the lives of others.

Clemson has recently been named a top 25 public college in the country by the Wall Street Journal, a top South Carolina employer by Forbes and a Military Friendly Employer for five years running. Through our research, outreach and entrepreneurial projects, Clemson University and its employees are driving economic development and improving quality of life in South Carolina and beyond.

So,... are you ready?

JOB SUMMARY:

Serves as a senior member of the grants administration team where responsibilities are split equally between the management of a portfolio of difficult projects/complex sponsors and the oversight of the work & training of a team of Grants Administrators. Manages all aspects of assigned sponsored projects awarded to the University from award notification to closeout. Ensures compliance with Sponsor and University policies and serves as a liaison between sponsors and investigators/colleges/departments.

Performs other duties as assigned.

JOB DUTIES:

50% - Essential - Team Oversight and Training

Activities:

Assists the GCA Associate Director by providing oversight of the work of a team of Grant Administrators by performing secondary reviews of external reports to sponsors, ensuring proper training and professional development for team, college personnel and university audiences. Provides technical assistance, guidance and oversight to team members, researchers and University constituents regarding sponsor terms and conditions and all post-award activities throughout the life of the award.

25% - Essential - Project Administration Oversight:
Responsible for assigned portfolio consisting of complex sponsors and/or projects identified as being increasingly difficult or high profile. Project administration activities consist of, but not limited to, monitoring and approving budgets, PO requests through Buy Ways, reviewing unallowable and F&A type cost activities, budget revisions, changes in scope and effort commitments and no cost extensions, as required. Ensures work papers are prepared and included as part of project files.

Monitors cost sharing to ensure University compliance with sponsor terms. Analyze and resolve problems/discrepancies related to financial expenses, reporting or availability of funds. Is the final authority with resolution of expenses that are identified as unallowable under sponsoring agency policies.

10% - Essential - Sponsored Reporting:
Delegated responsibility as university fiscal signing official for certification of expenses. Reviews and approves invoices for assigned staff members and is responsible for developing, preparing, and maintenance of all sponsor reports and closeout documents (Property, Patent, Contractor Release, and financial reports), including documentation and work papers that accurately represent and support Clemson's financial expenses to sponsors. Work papers should entail the adjustments, reconciliations, compliance justifications, cost share information, program income and all other facets involved in the accurate reporting of a sponsored project.

10% - Essential - Project Billing and Collection:
Delegated responsibility as a university fiscal signing official for certification of expenses. Reviews and approves invoices on behalf of assigned staff members. Establishes new customers and invoices per award terms. Reviews unclaimed Electronic Funds Transfer listing and aging reports. Contacts sponsors concerning past due invoices and collections. Escalates unpaid overdue payments, as necessary. Ensures documentation, collection notes and work papers are prepared and properly included in internal records to support post-award reports and activities.

Prepares special forms and provides additional documentation for invoicing. Utilizes multiple federal, state, and private sponsor-funded systems to submit payment requests.

5% - Essential - Project Set-Up Review,…