Accounting & Finance Technician

Accounting & Finance Technician

Location: 509 East Avenue S, Clearwater, FL 33756

Schedule:
Monday - Friday, 8:00 am - 4:30 pm

This position performs highly complex accounting and financial work involving a variety of duties related to the maintenance and review of accounting, financial, and statistical records, along with related administrative assignments, in support of the financial and operational activities of Construction & Property Management’s Budget & Analytics division. The role provides support services in the maintenance and processing of accounting and financial matters within a complex, automated recordkeeping system.

The position processes accounting transactions and invoices that require independent judgment when researching discrepancies, reconciling records, and resolving issues. Work requires strong attention to detail to ensure the accuracy of financial records, payments, and supporting documentation in accordance with County policies, contracts, and applicable regulations. The role may involve frequent interaction with internal departments, Clerk Finance, and external vendors to resolve billing questions and support departmental financial operations.

Responsibilities typically include reconciling agency or departmental accounts; preparing reports, forms, and other financial documentation; maintaining financial data; and preparing and processing accounting records, statements, or transactions using a variety of accounting systems and supporting documentation.

At this level, the employee exercises independence and finality of action within defined functional areas and interprets multiple policies, procedures, and financial guidelines to resolve complex issues. Difficult technical or policy questions are referred to more senior staff when necessary.

• Oversee payment of funds in accordance with Florida State Statute, rules and regulations.
• Review invoices for appropriateness of expenditure, receipt verification and contract compliance.
• Audit invoice for mathematical correctness and legal compliance.
• Review expense reports for appropriateness of expenditure and adherence to contract and County policies.
• Prepare preapproved invoice payments such as interlocal agreements and utilities.
• Liaison between internal departments and external suppliers to process invoice payments.
• Maintain positive working relationships with both internal departmental customers, internal partners (primarily Clerk Finance) and external suppliers.
• Assist internal customers with complex and difficult requests such as analysis of multiunit payments.
• Train and orient customers on processes, policies and procedures.
• Assist external suppliers with billing issues.
• Conduct research and extract technical data from sources and systems that require detailed explanations of County policies or procedures.
• Analyze and verify daily reports requiring research and problem solving.
• Develop or assist in efforts to collect and compile accounting data and fiscal information and prepare spreadsheets compiling activity and trends.
• Research and conduct specialized studies and make recommendations to immediate supervisor and/or department management to improve invoice payment processes.
• Develop and deploy action plans to address supplier invoice issues.
• Daily use of variety of technology tools such as Oracle eBusiness Suite, Web Xtender, SharePoint, Adobe Acrobat, Microsoft Excel, and other Microsoft Office 365 products.
• Performs related work as assigned, or required.

• Two(2) years of experience in government accounting, bookkeeping, purchasing, or finance support and practical use of computer equipment; or
• An Associate’s degree (or two years of other related college level education) in accounting, business administration, or related field and practical use of computer equipment; or
• An equivalent combination of education, training, and/or experience.
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.

• One (1) to two (2 ) years’ experience with Oracle software.
• Microsoft Excel, Word and Outlook experience.