Office Manager Part Time

Pace Mate™ Office Manager (Part Time, Clearwater, FL)

Primary

Location:

Clearwater, Florida

Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, Pace Mate is one of the nation’s fastest-growing companies in cardiac rhythm management software and remote monitoring. Combining the most technologically advanced cloud-native software, research-grade data, and seamless integrations, PaceMateLIVE™, the company’s flagship remote monitoring software platform, is enabling many of the nation’s most renowned electrophysiologists, device clinics, and healthcare systems to effectively manage their device patient populations.

With Pace Mate, healthcare organizations can experience comprehensive interoperability and secure data exchange—significantly improving patient outcomes, reimbursements, and productivity.

Joining the Pace Mate™ Team means becoming a vital part of a group that is dedicated to using technology to benefit patients, caregivers, and hospital administrators while driving healthy turnkey solutions that identify lost revenues and inefficiencies.

We are currently seeking an Office Manager who will play a vital role in supporting the team by managing schedules, communications, and administrative tasks, ensuring efficient operations within the organization.

Required hours are Monday-Friday 9:00 am - 1:00 pm to be in the office. Hours will vary depending on functions and or events being held at the office. Pace Mate offers those employees working part‑time premium compensation and a benefits package to include Discount Program, Voluntary Term Life/AD&D, Voluntary STD, Voluntary LTD, Accident, Critical Illness, Hospital Indemnity, and Legal plan.

• Assist with meeting preparation, coordination, and manage the collection of content for the applicable PowerPoint deck.
• Lead the coordination of company events (i.e., conferences and training), utilizing available resources from marketing, sales, and other company departments.
• Responsible for coordination of travel itineraries, including booking flights, hotel accommodations, transportation for presenters, new hires and external events regarding new employee orientations, while managing travel‑related expenses.
• Responsible for coordination of office setup in preparation for meetings, including board meetings and other events.
• Coordinate the presentation and general maintenance of the Florida office space.
• Assist in managing past‑due signatures for the C‑suite.
• Maintain basic knowledge of Pace Mate products and services.
• Assist in special projects as needed.
• Assist in ensuring consistency in practices and Pace Mate Mission, Vision, and Customer Service standards are met. Adheres to the Code of Conduct and all Company Policies and Procedures. Establish a positive and productive culture among project teams and maintain that culture through challenging project cycles and project setbacks.

• Meet attendance and punctuality guidelines.
• Display commitment to service improvement for our customers.
• Apply feedback to improve individual performance.
• Solicit customer feedback to improve service.
• Hold yourself accountable for getting the information you need to do your job.
• Adapt to changes in the work environment and appropriately incorporate new information.
• Deal effectively with a variety of people, personalities, and cultures.
• Exhibit objectivity and openness to the view of others, including customers.
• Offer assistance and support to co‑workers.
• Contribute to building positive team spirit and cohesiveness.
• Display an understanding of how the job relates to others, including customers.
• Balance team and individual responsibilities.
• Work proactively and cooperatively in group problem‑solving situations.
• Work actively to resolve conflicts.
• Develop positive partnerships and collaborate with peers within and outside of your own work group.

An individual must be able to perform each Essential Function of the job satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified,…